Facility Business Operations Analyst

NJM Insurance Group

. Prepare, monitor, and support departmental budgets, including financial reporting, forecasting, expense tracking, and analysis .

Posted 9/21/2026full-timeTrenton • New Jersey • United StatesMid-LevelSenior💰 $72,717 - $84,490 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial reporting, budget preparation, and contract administration while providing comprehensive administrative support across facility operations. Proficient in using Workday Financials and Microsoft Office applications to manage financial data and enhance operational efficiency.

Highest-signal resume keywords

Financial ReportingBudget PreparationContract AdministrationMicrosoft Excel ProficiencyVendor Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingBudget PreparationExpense TrackingAccount ReconciliationContract AdministrationData AnalysisReport GenerationOperational SupportStatement of Procedure DevelopmentProject Cost Tracking

Soft Skills

Organizational SkillsAnalytical SkillsProblem-Solving SkillsAttention to DetailCommunication Skills

Tools & Technologies

Workday FinancialsMicrosoft OfficeMicrosoft Excel

Industry Keywords

Facilities AdministrationAdministrative SupportVendor DocumentationConfidentialitySafety Committee

About the role

Key responsibilities & impact

Prepare, monitor, and support departmental budgets, including financial reporting, forecasting, expense tracking, and analysis
Reconcile project expenses, review invoices and payment requests, track project costs, and maintain accurate financial records
Administer departmental contracts, maintain contract records, monitor expiration and renewal dates, coordinate vendor documentation, and support contract compliance
Assist the Safety & Security team with administrative support, including coordinating agendas, materials, meeting logistics, and follow-up activities for quarterly Safety Committee meetings
Provide administrative support across Facility Operations, including developing and maintaining Statements of Procedure, preparing reports and presentations, maintaining departmental records, and supporting special projects
Use Workday Financials and other company systems to process transactions, generate reports, and maintain financial and operational data
Collaborate with internal stakeholders and external vendors to ensure timely completion of departmental objectives and projects
Perform other related duties and special assignments as required

Requirements

What you’ll need

Bachelor's degree is required
Minimum 3–5 years of experience in financial, administrative, operational support, facilities administration, or a related business environment
Advanced proficiency with Microsoft Office applications, particularly Microsoft Excel, including Pivot Tables, formulas, data analysis, and reporting
Experience preparing budgets, tracking expenses, reconciling accounts, and maintaining financial records
Knowledge of contract administration processes and vendor management practices
Strong organizational, analytical, and problem-solving skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
Demonstrated ability to maintain confidentiality and handle sensitive business information

Benefits

Comp & perks

Competitive compensation package
401(k) plan with employer match up to 8% and additional service-based contributions
Health insurance
Dental insurance
Vision insurance
Life and Disability coverage
Generous paid time off (PTO)
Paid Sick Leave
Paid parental leave in addition to state-mandated leave
Discretionary bonuses may be available