Administrative Assistant

Nokia

. Manage executive support activities, including calendar management, travel arrangements, expense processing, and general administration.

Posted 10/9/2026full-timeBangalore • IndiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive support capabilities, including calendar management, travel arrangements, and communication coordination. Proficient in Microsoft Office tools and experienced in managing sensitive information while fostering collaboration across global teams.

Highest-signal resume keywords

Executive Support ManagementMicrosoft Office ProficiencyEvent CoordinationCommunication SkillsProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel ArrangementsExpense ProcessingData HandlingDocument PreparationMeeting CoordinationAction Item ManagementEvent PlanningProcess Improvement

Soft Skills

Verbal CommunicationWritten CommunicationRelationship BuildingMultitaskingProblem Solving

Tools & Technologies

MS CopilotClaude Cowork

Certifications & Qualifications

Master's Degree in Business AdministrationMaster's Degree in ScienceMaster's Degree in Technology

Industry Keywords

Executive LeadershipSenior Management SupportConfidentialityCollaborationTeam Operations

About the role

Key responsibilities & impact

Manage executive support activities, including calendar management, travel arrangements, expense processing, and general administration.
Coordinate executive communications, handle calls, respond to emails, and prepare correspondence with discretion.
Prepare corporate documents, presentations, and meeting materials.
Partner with senior leaders to manage priorities, prepare for meetings, and follow up on commitments.
Participate in meetings, capture notes, and manage action items.
Plan and execute virtual and in-person events, including leadership meetings and staff appreciation activities.
Maintain organized filing systems and confidentiality of sensitive information.
Build relationships across the global team to improve collaboration and communication.
Lead or support ad hoc projects and process improvements.
Use AI assistants such as MS Copilot and Claude Cowork to streamline administrative tasks.

Requirements

What you’ll need

Master's degree in Business Administration, Science, Technology, or a related field is preferred.
6+ years of overall experience, with at least 3 years supporting senior management or executive leadership.
Strong proficiency in Microsoft Office tools and data handling/consolidation.
Excellent verbal and written communication skills in English.
Ability to manage multiple priorities, multitask, and problem-solve effectively.
Resourceful and proactive mindset, with a track record of improving processes and removing obstacles.
Strong relationship-building skills and ability to collaborate across functions and geographies.
Experience coordinating leadership meetings, team operations, and events at scale is an advantage.
Adaptability and willingness to learn new tools and systems.
Sound judgment and professionalism in handling sensitive information and competing priorities.

Benefits

Comp & perks

Laptop support with ordering provided
Hybrid work arrangement