Recruiting Coordinator

Nooks

. Own interview scheduling across multiple stakeholders and time zones .

Posted 11/4/2026full-timeSan Francisco • California • United StatesJunior💰 $90,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing interview scheduling and logistics while ensuring a positive candidate experience. Proficient in maintaining accurate records and supporting compliance requirements within recruiting operations.

Highest-signal resume keywords

Interview SchedulingCandidate ExperienceATS ManagementProcess ImprovementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationAdministrationOperationsOffice ManagementScheduling Workflows

Soft Skills

Highly OrganizedDetail-OrientedClear CommunicationOwnershipCuriosity

Tools & Technologies

Ashby ATS

Industry Keywords

Candidate RecordsInterview LogisticsConfidential InformationTeam-Building ActivitiesCompliance Requirements

About the role

Key responsibilities & impact

Own interview scheduling across multiple stakeholders and time zones
Ensure accuracy across calendars, invitations, video links, locations, and interview agendas
Anticipate scheduling conflicts and resolve last-minute changes
Keep candidates and interviewers informed throughout scheduling changes
Deliver a warm, responsive candidate experience through timely communication and clear instructions
Coordinate onsite interview logistics, including candidate travel, room reservations, interviewer readiness, and welcoming candidates
Maintain accurate candidate records and interview stages in the ATS
Support reliable reporting, consistent processes, and compliance requirements
Partner with recruiters to improve scheduling workflows, templates, and documentation
Identify opportunities to reduce manual work
Own special projects across recruiting operations and programs
Support interviewer training and evaluate new tools
Help plan and execute office events, team-building activities, celebrations, and company meetings

Requirements

What you’ll need

1–5 years of experience in recruiting coordination, administration, operations, office management, or a similar role
Highly organized and detail-oriented
Ability to manage competing priorities and shifting schedules
Clear and warm communication skills
Ownership, anticipation, and follow-through
Curiosity about recruiting operations and improving workflows
Ability to handle confidential candidate and employee information with discretion
High agency, low ego, and willingness to support the team
Experience with Ashby or another ATS is helpful but not required
Ability to come into the San Francisco office on a hybrid basis
Legally authorized to work in the United States

Benefits

Comp & perks

Equity is included if made full time
Contract-to-hire opportunity with potential conversion to full-time
Competitive compensation
Pay transparency, equity, and fairness
Company team-building activities, celebrations, and meetings