Executive Assistant

Norm Ai

. Manage and optimize complex calendars for one or more busy executives .

Posted 10/6/2026full-timeUnited StatesMid-LevelSenior💰 $110,000 - $145,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while managing complex calendars and executive travel. Proficient in Google Workspace and AI tools, with a focus on improving processes and supporting high-growth environments.

Highest-signal resume keywords

Executive Calendar ManagementEvent Planning and CoordinationGoogle Workspace ProficiencyStrong Written and Verbal CommunicationAI Fluency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Itinerary PreparationMeeting CoordinationDocument Drafting and EditingProcess Improvement

Soft Skills

Organizational SkillsTime ManagementAttention to DetailDiscretionResourcefulness

Tools & Technologies

Google WorkspaceAI Tools

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Executive AssistantHigh-Growth StartupsStakeholder LiaisonConfidential Information ManagementEvent Management

About the role

Key responsibilities & impact

Manage and optimize complex calendars for one or more busy executives
Resolve scheduling conflicts and proactively prioritize commitments
Serve as a liaison between executives and internal/external stakeholders
Manage, prioritize, and triage incoming messages and correspondence
Draft and edit communications on behalf of executives
Develop a strong understanding of Norm Ai’s business priorities and their relationship to day-to-day decisions
Organize and coordinate meetings, including preparing agendas and materials and capturing and distributing meeting minutes as needed
Support planning and execution of conferences and team offsites
Arrange executive travel, including flights, accommodations, dining, and transportation
Prepare and manage travel itineraries and related documentation
Support office operations by ordering supplies, coordinating vendors, and maintaining organized, well-stocked common areas
Perform ad-hoc administrative tasks supporting executive effectiveness

Requirements

What you’ll need

Bachelor’s degree
5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
Excellent organizational and time management skills, with a resourceful mindset
Strong written and verbal communication skills
Proficiency in Google Workspace and ability to quickly learn new tools
High attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion
Proactive in identifying and improving inefficient processes
Comfortable navigating changing priorities and ambiguity
AI fluency and practical, hands-on experience using AI in day-to-day work
Ability to demonstrate and discuss AI tools, workflows, and outcomes during the interview process
Experience in high-growth startups (plus)
Experience planning and managing events (plus)

Benefits

Comp & perks

Equity compensation
401(k) plan with an employer match
Top-tier health, dental, hospital, accident, and vision insurance coverage
Relocation reimbursement for candidates needing to relocate to NYC
Fast-paced learning environment
Constant professional growth