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Recruiting Coordinator
Normal Computing. Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones .
Posted 10/18/2026full-timeMountain View • California • United StatesMid-LevelSenior💰 $110,000 - $140,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in recruiting coordination and operations, particularly within high-volume and technical hiring environments. Proficient in managing applicant tracking systems, particularly Ashby, and enhancing candidate experience through effective scheduling and communication.
Highest-signal resume keywords
Recruiting Coordination ExperienceApplicant Tracking System ManagementScheduling OwnershipProactive CommunicationHigh-Volume Hiring Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Recruiting CoordinationATS ManagementData ReportingCandidate Pipeline MaintenanceInterview Scheduling
Soft Skills
Highly OrganizedDetail-OrientedProactive CommunicationOwnershipLow Ego
Tools & Technologies
AshbySlackNotionFirefliesGoogle Workspace
Industry Keywords
High-Volume HiringTechnical Hiring EnvironmentGlobal CoordinationAPAC HiringCandidate Experience
About the role
Key responsibilities & impact- Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones
- Protect candidate experience throughout the interview process
- Maintain Ashby as the recruiting system of record, including job pipelines, interview stages, and candidate data
- Produce recurring reports, including referral tracking, source data, and funnel metrics
- Coordinate early visa verification by sharing candidate information with immigration attorneys and managing communication between candidates, recruiters, and counsel
- Manage public job postings by opening and closing roles in Ashby, publishing to job boards, refreshing stale postings, and maintaining the careers page
- Document recruiting processes as the team standardizes them
- Use automation and AI tools to improve speed and reliability
- Support the Head of Talent with research, administration, leadership review preparation, event logistics, and special projects
Requirements
What you’ll need- Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment
- Experience owning scheduling and ATS work for a busy team
- Comfort working inside an applicant tracking system; experience maintaining pipelines, stages, and templates in Ashby or a comparable ATS
- Highly organized and detail-oriented, with the ability to track many candidates, interviews, and threads across multiple time zones
- Proactive communication and follow-through
- Comfort coordinating across time zones, including off-hours flexibility for global candidates
- Ownership and low ego
- Hands-on experience with Ashby, including reporting and offer configuration (bonus)
- Experience supporting hiring in a startup or high-growth technical environment (bonus)
- Familiarity with Slack, Notion, Fireflies, and Google Workspace (bonus)
- Experience coordinating global or APAC hiring across time zones (bonus)
Benefits
Comp & perks- Equity
- Competitive and equitable compensation
- Reasonable accommodations for individuals with disabilities