Subaward Finance Administrator

. Review and interpret payment terms from Federal, state, local government, and industry sponsors to ensure invoice compliance .

Posted 9/25/2026full-timeRemote • Massachusetts • United StatesJunior💰 $53,615 - $75,729 per yearWebsite

Key responsibilities & impact

Review and interpret payment terms from Federal, state, local government, and industry sponsors to ensure invoice compliance
Serve as the primary administrative contact for faculty and researchers regarding financial aspects of outgoing subawards
Facilitate communications with subrecipients
Conduct subrecipient monitoring in accordance with Federal regulations
Liaise with Procurement, Accounts Payable, Finance, and other Northeastern stakeholders
Assist faculty, researchers, and administrators with financial aspects and regulatory monitoring of subawards
Provide operational support, including data management and reporting
Process and track incoming subcontract invoices through the Research Invoice Inbox
Obtain payment approval from Northeastern faculty, administrators, and subrecipients
Update and maintain relevant information in databases
Contact subcontract sites regarding issues and inquiries
Prepare and submit FFATA subaward reports
Collaborate annually with Research Finance to ensure compliance with Uniform Guidance requirements
Support NU-RES team members and interface with KRI, Research Finance, Accounts Payable, Office of General Counsel, Procurement, and Research Compliance
Create processes, procedures, and best practices for subaward invoice management and intake
Identify and implement process changes that reduce risk and increase automation
Develop tools and relevant resources for NU Research Enterprise Services
Support management with ad hoc assignments

What you’ll need

Ability to work in a fast-paced, deadline-driven environment with multiple projects, routine interruptions, and changing priorities
Exceptional written and oral communication skills
Ability to facilitate group activities
Ability to work with individuals with varying sophistication and information needs
Demonstrated critical thinking skills to proactively solve or mitigate problems
Ability to anticipate issues, identify solutions, and communicate appropriately with impacted parties
Ability to work with minimal supervision
Solid judgment and discretion to resolve ambiguity and promote effective solutions
Strong commitment to a customer service environment
Ability to navigate multiple systems and platforms efficiently
Bachelor’s degree required
Minimum of 1 year of relevant experience in research administration in an academic, industry, Federal contracting, non-profit, or similar setting required
Proficiency in Microsoft Excel and SharePoint preferred

Comp & perks

Medical insurance
Vision insurance
Dental insurance
Paid time off
Tuition assistance
Wellness benefits
Life insurance
Retirement benefits
Commuting and transportation benefits
Remote work support for team members, subject to operational needs and University policies