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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced administrative support capabilities, including extensive diary management, travel scheduling, and document management. Possesses strong organizational, communication, and project management skills to effectively support senior executives and coordinate large-scale events.
Highest-signal resume keywords
Diary ManagementTravel SchedulingDocument Management SystemsAdvanced MS Office SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementTravel SchedulingDocument ManagementAgenda PreparationMinutes PreparationMS WordMS ExcelMS PowerPointMS OutlookProject Management
Soft Skills
Organizational SkillsVerbal CommunicationInterpersonal SkillsPublic Relations SkillsAttention to Detail
Certifications & Qualifications
Post Graduate Qualifications
Industry Keywords
Executive SupportMeeting CoordinationEvent ManagementStakeholder LiaisonAMEA Region
About the role
Key responsibilities & impact- Provide high-level, confidential administrative and executive support to designated Executives
- Manage complex diaries, calendars, travel arrangements, conference bookings and accommodation
- Prepare travel itineraries, agendas, briefing materials and background research for meetings
- Draft and edit reports, presentations, speeches, submissions and professional correspondence
- Improve administrative systems and processes to enhance efficiency and accuracy
- Liaise with the TGE Executive Team, internal stakeholders and external representatives, including dignitaries
- Coordinate national meetings, events and teleconferences, including logistics, minutes and action tracking
- Record, transcribe and distribute accurate minutes and meeting outcomes
- Support large-scale events organised by the Office of the Vice-Chancellor & CEO
- Support the Provost & Deputy Vice Chancellor Academic, Deputy Vice Chancellor Research, Vice President Student Experience, and Vice President People & Talent, depending on the opportunity
- Report to the Senior Executive Assistant to the Vice-Chancellor & CEO
Requirements
What you’ll need- Significant previous experience supporting a Senior Executive
- Extensive diary management and full itinerary travel scheduling experience
- Experience implementing and maintaining document management and control systems
- Demonstrated experience preparing agendas and minutes
- Advanced MS Office skills, including Word, Excel, PowerPoint and Outlook
- Exceptional organisational skills and commitment to detail
- Highly developed time and project management skills
- Ability to meet deadlines and manage multiple projects, including events and functions
- Strong verbal communication, interpersonal and public relations skills
- Ability to interact professionally with senior management, staff, the public, dignitaries and representatives from other organisations in the AMEA Region
- Post graduate qualifications in a relevant discipline is preferred
Benefits
Comp & perks- Flexible working arrangements
- Flexible working conditions, including the flexibility to work remotely and from a campus near you
- Professional development and career progression opportunities
- Support for personal passions, development and wellbeing
- Supportive and collaborative work environment
- Diversity and inclusion initiatives
- Reasonable Adjustment Procedure and accessibility support during recruitment