Executive Coordinator

NOVA Technologies

. Support Business Unit Leaders as a trusted administrative partner .

Posted 10/24/2026full-timeRemote • Florida • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, including calendar management, travel coordination, and event planning. Proficient in Microsoft 365 and skilled in handling confidential information with discretion.

Highest-signal resume keywords

Executive Calendar ManagementTravel CoordinationEvent PlanningMicrosoft 365 ProficiencyAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar CoordinationExpense ReportingBusiness Document PreparationMeeting CoordinationEvent Support

Soft Skills

DiscretionCommunicationOrganizational SkillsAttention to Detail

Certifications & Qualifications

Associate Degree in Business Administration

Industry Keywords

Administrative WorkflowsVendor ManagementMarketing SupportBusiness Development

About the role

Key responsibilities & impact

Support Business Unit Leaders as a trusted administrative partner
Manage executive calendars, meetings, communications, action items, and competing priorities
Coordinate leadership meetings, customer engagements, employee events, and executive visits
Prepare correspondence, reports, presentations, agendas, and briefing materials
Triage executive email as designated
Arrange business travel and prepare expense reports and corporate-card reconciliations
Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows
Assist Marketing and Business Development with communications, presentations, collateral, promotional items, and content coordination
Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials
Provide hands-on event support including setup, teardown, runner support, inventory control, and post-event follow-up

Requirements

What you’ll need

Associate degree in business administration, communications, marketing, office administration, or a related field
Two to four years of administrative experience, including experience supporting an executive, senior leader, or leadership team
Military or additional directly related experience may substitute for formal education requirements
Experience coordinating calendars, meetings, travel, expenses, and business documents is required
Proficiency in Microsoft 365
Ability to handle confidential information with discretion
Ability to work 40 hours per week aligned to company core business hours
Ability to work outside normal business hours when required for executive schedules, travel, and events

Benefits

Comp & perks

Compensation and benefits TBD
Remote work arrangement
Up to 20% travel to company, customer, conference, trade-show, and other business locations
Reasonable accommodations available for qualified individuals with a disability or disabled veterans
Equal employment opportunity