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Administrative Services Assistant
NOVALINK SOLUTIONS LLC. Provide administrative support, including preparation of reports, forms, and project-logistics tasks .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including report preparation, document management, and compliance with state and federal regulations. Proficient in Microsoft Office programs and experienced in social media content creation and continuous improvement processes.
Highest-signal resume keywords
Administrative SupportMicrosoft Office ProficiencySocial Media Content CreationDetail-Oriented OrganizationCompliance with Regulations
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Report PreparationDocument ManagementTypingWord ProcessingData Entry
Soft Skills
Effective CommunicationDetail-OrientedOrganizational SkillsIndependent Work
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointCanvaAdobe Creative SuiteAllyant CommonLook
Industry Keywords
Continuous ImprovementADA-Accessibility PracticesState and Federal ComplianceProject Logistics
About the role
Key responsibilities & impact- Provide administrative support, including preparation of reports, forms, and project-logistics tasks
- Assist with creation and print requisition of handouts and forms
- Perform typing, word processing, and general office support
- Support the Communications & CQI Manager
- Maintain and update SharePoint, H: Drive, and other assigned databases
- Assist with creation and submission of social media posts
- Assist with compilation and distribution of a quarterly internal newsletter
- Conduct semi-annual reviews of relevant webpages and handouts and recommend updates
- Survey staff and program participants to develop and implement continuous-improvement process changes
- Ensure administrative processes comply with state and federal policies, rules, and regulations
- Attend in person weekly in Nashville, Tennessee; attend in person on the first day for laptop deployment and orientation
Requirements
What you’ll need- Associate’s degree and experience equivalent to one year of increasingly responsible full-time professional staff administrative experience
- Qualifying full-time increasingly responsible sub professional or paraprofessional experience may substitute for education
- TN residency required at date of hire
- Ability to communicate effectively orally and in writing
- Detail-oriented and highly organized, with ability to work independently with minimal supervision
- Ability to work and communicate effectively with peers, superiors, subordinates, agency personnel, and external contacts
- Working knowledge of Microsoft Office Programs, including Word, Excel, PowerPoint, SharePoint, and Outlook
- Experience with Canva, Adobe Creative Suite, or similar programs preferred
- Experience with document remediation software such as Allyant CommonLook and familiarity with ADA-accessibility practices preferred
Benefits
Comp & perks- Hybrid work arrangement with weekly in-person attendance in Nashville, TN
- 37.5-hour work week
- Monday–Friday working hours, 8:00 AM–4:30 PM CST