Executive Assistant

Novo Nordisk

. Provide comprehensive administrative support to the Site Head and Senior Leadership Team .

Posted 9/17/2026full-timeWest Lebanon • New Hampshire • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including project coordination, communication, and relationship management. Proficient in Microsoft Office Suite and AI tools, with a focus on maintaining confidentiality and compliance in a fast-paced environment.

Highest-signal resume keywords

Project CoordinationMicrosoft Office Suite ProficiencyStrong Communication SkillsCustomer Service ExcellenceConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationCalendar ManagementMeeting PlanningReport PreparationExpense ReportingLogistics CoordinationAttention to DetailMultitaskingInternational Travel ManagementCompliance with Healthcare Regulations

Soft Skills

Relationship BuildingProactive Problem SolvingAdaptabilityOrganizational SkillsDecision Making

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointAI Tools

Certifications & Qualifications

Bachelor's Degree in Business AdministrationAssociate's Degree in Business Administration

Industry Keywords

Administrative SupportExecutive SupportNovo Nordisk WayHealthcare ComplianceProject Management

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Site Head and Senior Leadership Team
Represent the executive team professionally while maintaining strict confidentiality
Identify, drive, plan, execute, and report on projects within scope, cost, and time constraints
Guide senior leadership through Novo Nordisk systems and processes
Manage the Site Head’s calendar, resolve conflicts, schedule meetings, arrange travel, and coordinate logistics
Plan and coordinate large meetings, international meetings, group events, and facility tours
Prepare agendas, presentations, reports, meeting minutes, and follow-up documentation
Review, prioritize, and act on incoming communications
Partner with internal communications to prepare site communications and announcements
Collaborate with P&O on site initiatives, engagement, and NNWay facilitation
Maintain extensive knowledge of the West Lebanon facility, including shift schedules, management team, and organizational structure
Support the Site Head and family on international mobility assignment matters when applicable
Serve as an anchor and resource for the Site Head and Senior Leadership Team
Drive and own the shared agenda for administrative assistants; assign work, review work, and provide training, assistance, and mentoring
Arrange catering, expense reporting/approval, town hall events, facility tours, and visitor logistics
Perform duties in a compliant and ethical manner in accordance with applicable healthcare laws, regulations, and industry codes
Incorporate the Novo Nordisk Way and 10 Essentials into activities and interactions

Requirements

What you’ll need

Bachelor’s Degree in Business Administration, or a related field, combined with a minimum of two (2) years of experience supporting executives, project coordination or similar experience
Alternatively, an Associate’s Degree in Business Administration or a related field combined with a minimum of four (4) years of experience supporting executives, project coordination or similar experience
Outstanding customer service
Strong verbal, written, and listening communication skills
Ability to forge and develop productive relationships
Ability to work with minimal supervision and manage competing demands
Proactive issue, opportunity, and needs identification
Ability to shift priorities and manage changing deadlines accurately and on time
Highly proficient and advanced skills in Microsoft Word, Excel, PowerPoint, and SharePoint
Proficient use of AI tools such as Co-Pilot, Chat GPT, and Claude
Ability to multitask and make decisions in a fast-paced environment
Superior organization and planning skills with strong attention to detail
Ability to travel internationally
Ability to perform the stated physical activities, including occasional lifting up to 10 pounds
0–10% overnight travel

Benefits

Comp & perks

Leading pay and annual performance bonus for all positions
36 Paid days off including vacation, sick days & company holidays
Health Insurance
Dental Insurance
Vision Insurance
Guaranteed 8% 401K contribution plus individual company match option
14 weeks Paid Parental Leave
Free access to Novo Nordisk-marketed pharmaceutical products
Opportunities, resources and mentorship to grow and build your career