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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including document control, scheduling, and expense management, while ensuring compliance with GMP documentation standards. Proficient in Microsoft applications and skilled in organizing and coordinating events and meetings.
Highest-signal resume keywords
Administrative SupportDocument ControlMicrosoft Applications ProficiencyGMP Documentation OrganizationEvent Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ControlExpense ReconciliationKPI TrackingPresentation DevelopmentCalendar ManagementProject ManagementProduction DocumentationOffice AdministrationAttention to DetailProcess Improvement
Soft Skills
Written CommunicationVerbal CommunicationOrganizational SkillsTeam CollaborationMentorship
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft AccessMicrosoft PowerPointMicrosoft OutlookSharePointCLEAN Tools
Certifications & Qualifications
High School DiplomaAssociate's Degree in Business or Office Administration (Preferred)
Industry Keywords
GMP DocumentationAdministrative ProcessesEvent PlanningOffice Supplies ManagementSafety and Environmental Requirements
About the role
Key responsibilities & impact- Provide clerical, administrative, and process support
- Assist the Director and/or Department Leadership Team with document control, scheduling, meeting logistics, travel coordination, presentation development, and KPI tracking
- Prepare agendas and minutes and manage calendars for the Department Leadership Team
- Reconcile expenses and ensure expense reports are completed timely
- Plan off-site events, workshops, team-building events, parties, and holiday gatherings
- Coordinate catering with external food vendors
- Assist in managing the department’s SharePoint page
- Participate in peer-to-peer mentorship with other Operations Assistants
- Support production documentation creation and distribution
- Manage administrative projects and ensure timely completion
- Lead Good Housekeeping in administrative areas
- Prepare board meetings and presentations and lead management and department meeting preparation
- Attend administrative meetings and support cross-functional tasks and collaboration
- Handle internal and external inquiries and requests professionally and timely
- Oversee office supplies, equipment, and facilities and continuously improve processes using cLEAN tools
- Follow safety and environmental requirements
- Perform other duties as assigned
Requirements
What you’ll need- High School Diploma or equivalent required
- Associate's Degree in Business, Office Administration, or relevant field of study from an accredited university preferred
- Minimum of two (2) years of experience as an Administrative Assistant or Production Coordinator required
- Ability to read, write and understand complicated production & GMP documentation a plus
- Demonstrated proficiency in Microsoft applications (Word, Excel, Access, PowerPoint, Outlook, etc.) required
- Written & verbal communication skills to allow interaction will all levels of operations & management preferred
- Ability to organize GMP related documentation with exceptional attention to detail a plus
- Demonstrated ability to anticipate project needs to ensure all required assistance, support systems, & documentation is available preferred
- Ability to work in an open office environment with the possibility of frequent distraction
- Ability to travel up to 10% of the time
Benefits
Comp & perks- Leading pay and annual performance bonus for all positions
- Generous paid time off including 14 paid holidays
- Health Insurance, Dental Insurance, Vision Insurance – effective day one
- Guaranteed 8% 401K contribution plus individual company match option
- 14 weeks paid parental leave
- 6 weeks paid family medical leave
- Free access to Novo Nordisk-marketed pharmaceutical products
- Tuition Assistance
- Life & Disability Insurance
- Employee Referral Awards
- Opportunities, resources, and mentorship to help grow and build your career