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About the role
Key responsibilities & impact- Perform administrative, clerical & process support
- Assist the Director and/or department leadership team with document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking
- Own and lead assigned projects from origination to completion within defined scope, cost & time constraints
- Own the Director’s calendar, manage schedules, anticipate needs and manage time
- Maintain and create reports and department metrics using Excel, PowerPoint, SharePoint and Teams
- Update P&O targets and present status to P&O management
- Plan, design and execute moderate to large-scale meetings, off-site events, and virtual meetings/events
- Create, design and edit presentations for meetings and events
- Plan internal department meetings and events, including agendas, logistics, presentations, outputs/actions, catering and off-site dinners
- Prepare and submit management expense reports in compliance with NNPILP policies
- Coordinate complex travel arrangements and itineraries
- Support communications partner tasks and social activities
- Support new hire orientation, training schedules and onboarding program improvements
- Order and maintain department supplies
- Set up and maintain 5S standards for documentation, administrative and storage areas
- Support P&O projects through data collection, analysis and visual dashboards
- Support employer-branding social media campaigns with the PAAC team
- Suggest and implement process improvements and standardization updates
- Represent the department through excellent communication
- Partner and collaborate closely with local colleagues
- Champion the Novo Nordisk Way
- Perform other assigned accountabilities
Requirements
What you’ll need- Bachelor's Degree in a related field or an equivalent combination of education & experience required
- Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment preferred
- Ability to problem solve & navigate complex assignments preferred
- Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
- Pharmaceutical experience a plus a plus
- Excellent organizational & planning skills with a high level of attention to detail required
- Ability to work in an open office environment with the possibility of frequent distraction
- Ability to travel up to 10% of the time
- Ability to work with a high level of confidentiality
- Follow all safety & environmental requirements in the performance of duties
Benefits
Comp & perks- Inclusive team of diverse talent
- Range of possibilities for professional and personal development
- Equal opportunity employment
- Reasonable accommodation assistance for applicants with disabilities