Assistant Legal Billing Manager

O'Hagan Meyer

. Support the supervision and daily management of a Billing Department consisting of approximately 30 billing professionals .

Posted 9/29/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $95,000 - $115,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in legal billing processes and team management, with a strong focus on accuracy, compliance, and client service. Capable of leading a billing department, optimizing workflows, and fostering a collaborative team environment.

Highest-signal resume keywords

Legal Billing ExperienceTeam ManagementAderant Software ProficiencyElectronic Billing ProcessesPerformance Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Billing ProcessesClient-Specific Billing GuidelinesMicrosoft ExcelMicrosoft OfficeBilling Workflow OptimizationData AnalysisStandard Operating ProceduresInvoice SubmissionRejection ResolutionPerformance Metrics Monitoring

Soft Skills

LeadershipCoachingInterpersonal SkillsAttention to DetailOrganizational SkillsAnalytical SkillsProblem-SolvingCommunication Skills

Tools & Technologies

AderantElectronic Billing Platforms

Industry Keywords

Law Firm EnvironmentBilling Department ManagementClient ServiceMulti-Office Law FirmTeam Accountability

About the role

Key responsibilities & impact

Support the supervision and daily management of a Billing Department consisting of approximately 30 billing professionals
Serve as the Legal Billing Manager’s primary back-up and assume appropriate departmental leadership responsibilities during the Manager’s absence
Provide leadership, coaching, guidance, and support to billing team members
Help establish departmental priorities, distribute workloads, and ensure appropriate staffing and coverage
Monitor daily billing workflows to ensure invoices are accurate, timely, and compliant with client billing guidelines
Monitor productivity, quality, workload, and other departmental performance metrics
Assist with performance management, employee development, and ongoing coaching of billing team members
Support the onboarding, training, and development of new and existing billing staff
Serve as a resource for complex billing questions, client requirements, and department best practices
Partner with attorneys, clients, and administrative staff to research and resolve billing questions, disputes, and complex billing issues
Assist with electronic billing processes, including invoice submission, rejection resolution, and compliance with client-specific eBilling requirements
Monitor billing deadlines and help ensure invoices are processed and submitted accurately and timely
Identify opportunities to improve departmental efficiency, reduce errors, streamline workflows, and strengthen billing processes and controls
Assist in developing, documenting, and maintaining standard operating procedures, training materials, and billing guidelines
Support the implementation and optimization of billing systems, processes, and technology
Assist with reporting and analysis related to billing activity, productivity, and departmental performance
Work closely with the Legal Billing Manager on departmental initiatives, projects, and process improvements
Serve as a leadership resource for the Billing Department and help foster a professional, collaborative, and accountable team environment
Perform other duties and special projects, as assigned

Requirements

What you’ll need

Minimum of five (5) years of legal billing experience in a law firm environment
Minimum of three (3) years of supervisory, leadership, or team management experience, preferably managing or leading a team of billing professionals
Demonstrated ability to provide direction, coaching, and accountability to a team
Strong knowledge of legal billing processes, law firm billing practices, and client-specific billing guidelines
Experience working with a large, multi-office law firm preferred
Experience with Aderant or comparable legal billing software preferred
Experience with electronic billing platforms and client-specific eBilling requirements
Strong leadership and interpersonal skills, with the ability to develop, motivate, and hold team members accountable
Exceptional attention to detail and strong organizational skills
Strong analytical, problem-solving, and decision-making abilities
Ability to prioritize multiple deadlines and manage competing demands in a fast-paced environment
Strong written and verbal communication skills
Ability to work effectively with attorneys, clients, and administrative personnel at all levels of the organization
Proficiency in Microsoft Excel and Microsoft Office
Demonstrated commitment to accuracy, accountability, teamwork, and exceptional client service
O’Hagan Meyer is an equal opportunity employer
O’Hagan Meyer participates in E-Verify

Benefits

Comp & perks

Medical, dental, and vision insurance
Employer-paid life insurance
Employer-paid short-term disability insurance
Generous 401(k) plan with employer match
Paid vacation and holidays
Other employee benefits