Docketing Specialist

O'Hagan Meyer

. Perform litigation docketing for state, federal, appellate, bankruptcy, and administrative matters .

Posted 10/15/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $28 - $39 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in litigation docketing processes, including a strong understanding of federal, state, and local court rules and procedures. Proficient in managing high-volume docket requests while ensuring accuracy and compliance with deadlines.

Highest-signal resume keywords

Litigation Docketing ExperienceKnowledge of Illinois Court RulesProficiency in Docketing SoftwareExperience with CourtAlertParalegal Certificate

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Litigation DocketingDeadline CalculationQuality Control ReviewCase Record ManagementProcedural Rule ResearchMulti-State DocketingHigh-Volume Case ProcessingPleading AnalysisCourt Order AnalysisReport Preparation

Soft Skills

Attention to DetailTime ManagementOrganizational SkillsWritten CommunicationInterpersonal Communication

Tools & Technologies

Docketing SoftwareAdobe AcrobatMicrosoft OfficeOutlookExcelEFileILCook County Clerk’s Online Case Search

Certifications & Qualifications

Paralegal Certificate

Industry Keywords

Litigation SupportFederal Court ProceduresState Court ProceduresAppellate Court ProceduresBankruptcy MattersAdministrative MattersCourt HolidaysGeneral OrdersService MethodsContinuances

About the role

Key responsibilities & impact

Perform litigation docketing for state, federal, appellate, bankruptcy, and administrative matters
Docket matters in Illinois state and federal courts, including Cook County and collar county courts, Illinois appellate and Supreme Courts, and the Seventh Circuit
Apply applicable procedural rules, statutes, local rules, General Orders, and court holidays when calculating deadlines
Support docketing for other offices, states, and practice areas
Analyze pleadings and court orders to determine applicable deadlines
Calculate deadlines involving multiple service methods, continuances, and stipulations
Research procedural rules, statutes, and local rules when deadlines are unclear
Monitor court queues for updates requiring immediate action
Manage high-volume, expedited, and high-priority docket requests
Perform quality control review of docket entries
Process complex case transfers, consolidations, removals, remands, appeals, and related proceedings
Maintain accurate case records and docket history
Prepare reports and deadline summaries
Serve as a subject matter expert on court rules and procedural deadlines
Coordinate with attorneys, paralegals, legal assistants, and litigation teams
Participate in testing and implementing docketing software, system enhancements, SOPs, and workflow improvements
Stay current on rule changes affecting litigation deadlines

Requirements

What you’ll need

4–6 years of progressive docketing experience, with a background in docketing or litigation support and administration in a high-volume setting
Strong understanding of the litigation process and federal, state, and local court rules and procedures
Strong understanding of docketing software
Proficiency in Adobe Acrobat and Microsoft Office, including Outlook and Excel
Excellent written, verbal, and interpersonal communication skills
Exceptional attention to detail, organization, and time management
Ability to work independently and as part of a collaborative team
Knowledge of Illinois state and federal court rules and procedures (strongly preferred)
Multi-state docketing experience
Experience with CourtAlert
Familiarity with eFileIL and the Cook County Clerk’s online case search
Paralegal certificate or other legal education

Benefits

Comp & perks

Flexible hybrid schedule
Low turnover, collegial and collaborative environment
Direct client interaction and significant responsibility on complex and sophisticated legal matters
Formal mentorship, training and development programs for associates
Competitive compensation and several annual bonus programs
401(k) plan with employer contribution
Health insurance, including medical, dental and vision coverage
Life insurance
Flexible spending accounts for dependent care and/or health care expenses
Paid parental leave program
Equal Opportunity Employer
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