Payroll Specialist

O'Hagan Meyer

. Manage payroll for multi-state employees, including Illinois, California, and New York.

Posted 10/9/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $70,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in multi-state payroll administration, particularly in California and New York, with a strong understanding of federal, state, and local tax laws. Proficient in payroll software and Microsoft Excel, with a focus on accuracy, confidentiality, and effective communication.

Highest-signal resume keywords

Multi-State Payroll AdministrationPayroll Software ProficiencyPayroll Tax FilingsAttention to DetailExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll AdministrationTax LawsPayroll Tax FilingsW-2 FormsW-3 Forms941 Forms940 FormsMicrosoft ExcelData ManagementEmployment Regulations

Soft Skills

Organizational SkillsProblem-Solving SkillsInterpersonal SkillsIntegrityCollaboration

Tools & Technologies

ADPUKGPaycomPayroll Software

Industry Keywords

Human ResourcesFinanceBusiness AdministrationE-Verify

About the role

Key responsibilities & impact

Manage payroll for multi-state employees, including Illinois, California, and New York.
Apply payroll processes, tax laws, and employment regulations across multiple jurisdictions.
Perform payroll tax filings and year-end reporting, including W-2, W-3, 941, and 940 forms.
Use payroll software and Microsoft Excel to manage payroll data.
Address employee payroll inquiries and resolve issues.
Handle confidential payroll information.
Work independently and collaboratively to meet payroll deadlines.

Requirements

What you’ll need

3+ years of experience in payroll administration with expertise in multi-state payroll, including knowledge of California and New York employment laws.
Strong knowledge of payroll software (e.g., ADP, UKG, Paycom, etc.) and proficiency with Microsoft Excel.
Deep understanding of federal, state, and local tax laws, with particular emphasis on California and New York payroll and employment regulations.
Experience with payroll tax filings and year-end reporting (W-2, W-3, 941, 940, etc.).
Excellent attention to detail and accuracy in managing large amounts of data.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with the ability to effectively address employee inquiries and resolve issues.
Ability to handle confidential information with integrity and professionalism.
Strong problem-solving skills and the ability to work independently or as part of a team.
Bachelor’s degree in Human Resources, Finance, Business Administration, or related field is required.
O’Hagan Meyer participates in E-Verify.

Benefits

Comp & perks

Health Care Plan (Medical, Dental, & Vision)
401(k) Retirement Plan
Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, & Company Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Free Food & Snacks in Office
Wellness Resources
Commuter Benefits