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About the role
Key responsibilities & impact- Monitor SAM.gov, DSIP, Tradewinds, OTA consortia, agency BAAs, and forecasts
- Screen opportunities against OKSI capabilities, eligibility, deadlines, and resources
- Prepare opportunity summaries with requirements, risks, and recommendations for bid/no-bid decisions
- Own Odoo CRM data quality and maintain accurate pipeline records
- Build proposal schedules, outlines, and compliance matrices
- Track amendments and Q&A through submission
- Run kickoffs, status meetings, and color team reviews
- Track reviewer comments through resolution
- Coordinate technical, management, past performance, pricing, and cost-volume inputs
- Maintain approved reusable proposal content
- Route eligibility, security, and export-control reviews for approval
- Escalate missing inputs and schedule or resource conflicts
- Confirm submission access, deadline, and time zone; submit or support the authorized submitter
- Retain final proposal packages and submission confirmations
- Hand awarded work to Program Management and Contracts
Requirements
What you’ll need- 4+ years managing federal proposals, including direct responsibility for coordinating submissions
- Working knowledge of FAR/DFARS and ability to interpret solicitation instructions, evaluation criteria, and amendments
- Experience with SBIR/STTR, OTA, BAA, or CSO submissions
- Hands-on experience managing CRM records, pipeline reporting, and data quality
- Strong writing and editing skills, with ability to turn engineering input into clear, compliant prose
- Ability to manage competing deadlines and coordinate contributors without direct supervisory authority
- Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and shared document tools
- Bachelor's degree or equivalent professional experience
- Willingness and ability to travel up to 25%, including to OKSI headquarters, customer meetings, industry events, and proposal working sessions
- Must have, or be eligible to obtain and maintain, a U.S. Department of Defense Secret security clearance; maintaining the clearance is a condition of employment
- Must satisfy ITAR eligibility requirements as a U.S. citizen or national, U.S. lawful permanent resident, refugee, asylee, or be eligible to obtain required authorizations
- Preferred: Direct Odoo CRM experience
- Preferred: Shipley training or APMP certification
- Preferred: Familiarity with EO/IR sensors, autonomy, counter-UAS, or munitions and weapon systems
- Preferred: Experience supporting engineering teams in a small or growing defense business
Benefits
Comp & perks- Medical, dental, and vision employee coverage fully paid by the employer
- Three weeks of vacation to start
- Company contribution to 401K, 5% of earned wages, no matching required
- Educational assistance and professional development opportunities