Legal Assistant

OKT TRAILER

. Provide high-level legal and administrative support to three associates .

Posted 11/2/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$70,000 - CA$80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex litigation files, preparing court documents, and coordinating legal support for multiple lawyers. Proficient in maintaining organized documentation and adhering to strict deadlines while ensuring effective communication and collaboration within a legal team.

Highest-signal resume keywords

Legal Document PreparationLitigation SupportTime ManagementMicrosoft Office 365 ProficiencyIManage Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Court Document PreparationLitigation Deadline ManagementLegal Research CoordinationProofreadingDocument Management

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationProfessionalism

Tools & Technologies

IManageMicrosoft Office 365

Industry Keywords

Legal AssistantLitigationCourt FilingsConfidential InformationCollaboration

About the role

Key responsibilities & impact

Provide high-level legal and administrative support to three associates
Support complex litigation files, negotiations, and day-to-day practice management
Prepare, revise, and format pleadings, motion materials, affidavits, factums, agreements, correspondence, records, and other court materials
Manage litigation deadlines and coordinate timely court filings across multiple jurisdictions
Prepare hearing and trial materials, including authorities, exhibits, briefs, and electronic filing packages
Liaise with courts, tribunals, opposing counsel, co-counsel, experts, clients, and Indigenous community representatives
Conduct conflict checks and assist with file opening, maintenance, organization, and closing procedures
Maintain accurate electronic and physical files using iManage and other firm systems
Manage complex calendars for multiple lawyers
Coordinate meetings, conference calls, travel arrangements, and other logistical requirements
Draft, edit, and proofread legal correspondence, reports, presentations, and other documents
Monitor incoming communications, prioritize requests, and ensure timely follow-up
Prepare expense reports and assist with billing, docketing, and time entry
Coordinate active litigation and negotiation files from opening through completion
Track key deadlines and follow up with lawyers, clients, experts, and other stakeholders
Organize and manage large volumes of documentation for complex matters
Maintain precedents, templates, and document management systems
Assist with special projects and legal research coordination
Stay current on court filing procedures and administrative requirements
Provide backup support to other Legal Assistants
Contribute to the firm's collaborative, respectful, and inclusive culture
Perform other duties and special projects as assigned

Requirements

What you’ll need

Minimum 3 years of experience as a Legal Assistant in a law firm
Experience supporting litigation files, including preparation of court documents and managing litigation deadlines
Strong organizational and time management skills with the ability to manage competing priorities for multiple lawyers
Excellent attention to detail and proofreading skills
Exceptional written and verbal communication skills
Proficiency with Microsoft Office 365
Experience using iManage or a comparable document management system
Professionalism, discretion, and sound judgment in handling confidential information
Ability to work independently while collaborating effectively within a team

Benefits

Comp & perks

Accommodation throughout the recruitment process for applicants with disabilities
Equal opportunity and inclusive recruitment practices