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Executive Assistant
Oner Active. Own and manage the Founder’s business calendar, including meetings, calls, events, shoots, travel and key business commitments .
Posted 9/15/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $100,000 - $130,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational skills and the ability to manage complex business calendars while maintaining discretion with sensitive information. Proficient in building trusted relationships across international teams and effectively prioritizing tasks in a fast-paced environment.
Highest-signal resume keywords
5+ Years PA/EA ExperienceExperience Supporting Senior ExecutivesExceptional Organisational SkillsExcellent Communication SkillsAbility to Work Across Time Zones
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Strong JudgementAttention to DetailProactive ApproachSolutions-Driven MindsetAbility to Stay Calm Under Pressure
Industry Keywords
Business Calendar ManagementConfidential Information ManagementInternational Travel CoordinationStakeholder Relationship ManagementLogistics Management
About the role
Key responsibilities & impact- Own and manage the Founder’s business calendar, including meetings, calls, events, shoots, travel and key business commitments
- Act as the primary point of contact for the Founder during the US working day and proactively manage priorities, changes and competing demands
- Coordinate schedules across UK, US and international time zones with the London team and senior stakeholders
- Prepare meeting agendas, briefing information and relevant documents, and capture and progress actions and follow-ups
- Support the Founder in operating effectively across the senior leadership team and wider business
- Coordinate with Directors and Heads of Department to ensure the Founder has required information, decisions and materials
- Manage sensitive and confidential information with discretion and judgement
- Act as an effective gatekeeper and filter requests according to priority and business need
- Plan and coordinate domestic and international business travel, including flights, hotels, transfers and detailed itineraries
- Support the Founder at business events, shoots, launches, meetings and other key Oner Active moments
- Coordinate with Production, PR, Brand, Marketing and Creative teams
- Manage logistics, schedules and real-time requests on set or at events when required
- Manage incoming business correspondence, invitations and requests and ensure appropriate follow-up
- Coordinate business gifting, couriers, shipments and ad-hoc business logistics
- Maintain records, trackers and follow-up systems
- Provide reliable handovers into the UK working day and build strong relationships between NYC and London teams
- Understand Oner Active’s priorities across Brand, Marketing, Creative, Product, Merchandising, CX, Content, Partnerships and Distribution
Requirements
What you’ll need- Ideally 5+ years’ PA/EA experience, with strong experience supporting a Founder, CEO or senior executive
- Experience supporting a high-profile individual or senior leader, managing confidential and commercially sensitive information with discretion
- Exceptional organisational skills and the ability to manage a complex, constantly changing business calendar
- Strong judgement and the confidence to prioritise, challenge and make decisions on the Founder’s behalf where appropriate
- The ability to comfortably and continuously re-prioritise based on conflicting schedules, business priorities or unforeseen last-minute changes
- A proactive, self-sufficient approach, with the ability to anticipate the Founder’s needs before being asked
- Excellent communication skills and the ability to build trusted relationships with senior stakeholders across different teams and time zones
- Strong attention to detail without losing sight of the bigger picture
- A solutions-driven mindset and natural ability to stay calm and effective under pressure
- Ability to work across UK, US and international time zones
- Ability and willingness to travel internationally, sometimes at short notice
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Oner Active Website LinkedIn All Job Openings 51 - 200 employees 📣 Marketing 🏥 Healthcare 👗 Fashion Marketing
- Healthcare
- Fashion Oner Active is a women's activewear brand and direct-to-consumer e-commerce retailer that designs and sells leggings, sports bras, tops, jackets and related fitness apparel and accessories. Its website emphasizes product collections and activity-based shopping, size guides, loyalty programs, seasonal drops and online shopping features (cart, wishlist, back-in-stock notifications and promotions). The brand targets female athletes and active consumers with fitted, performance-oriented clothing and an integrated online storefront and marketing experience. Executive Assistant 🔥 48 minutes ago 🏢🏡 New York City – Hybrid 💵 $100k - $130k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 👻 Ghost score 0% Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Own and manage the Founder’s business calendar, including meetings, calls, events, shoots, travel and key business commitments
- Act as the primary point of contact for the Founder during the US working day and proactively manage priorities, changes and competing demands
- Coordinate schedules across UK, US and international time zones with the London team and senior stakeholders
- Prepare meeting agendas, briefing information and relevant documents, and capture and progress actions and follow-ups
- Support the Founder in operating effectively across the senior leadership team and wider business
- Coordinate with Directors and Heads of Department to ensure the Founder has required information, decisions and materials
- Manage sensitive and confidential information with discretion and judgement
- Act as an effective gatekeeper and filter requests according to priority and business need
- Plan and coordinate domestic and international business travel, including flights, hotels, transfers and detailed itineraries
- Support the Founder at business events, shoots, launches, meetings and other key Oner Active moments
- Coordinate with Production, PR, Brand, Marketing and Creative teams
- Manage logistics, schedules and real-time requests on set or at events when required
- Manage incoming business correspondence, invitations and requests and ensure appropriate follow-up
- Coordinate business gifting, couriers, shipments and ad-hoc business logistics
- Maintain records, trackers and follow-up systems
- Provide reliable handovers into the UK working day and build strong relationships between NYC and London teams
- Understand Oner Active’s priorities across Brand, Marketing, Creative, Product, Merchandising, CX, Content, Partnerships and Distribution 🎯 Requirements
- Ideally 5+ years’ PA/EA experience, with strong experience supporting a Founder, CEO or senior executive
- Experience supporting a high-profile individual or senior leader, managing confidential and commercially sensitive information with discretion
- Exceptional organisational skills and the ability to manage a complex, constantly changing business calendar
- Strong judgement and the confidence to prioritise, challenge and make decisions on the Founder’s behalf where appropriate
- The ability to comfortably and continuously re-prioritise based on conflicting schedules, business priorities or unforeseen last-minute changes
- A proactive, self-sufficient approach, with the ability to anticipate the Founder’s needs before being asked
- Excellent communication skills and the ability to build trusted relationships with senior stakeholders across different teams and time zones
- Strong attention to detail without losing sight of the bigger picture
- A solutions-driven mindset and natural ability to stay calm and effective under pressure
- Ability to work across UK, US and international time zones
- Ability and willingness to travel internationally, sometimes at short notice Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant 🔥 20 hours ago Veho 501 - 1000 📦 Logistics 🛍️ eCommerce 🤝 B2B Website LinkedIn All Job Openings Executive Assistant supporting Veho’s executive team at an ecommerce logistics company. Managing calendars, travel, AI-enabled productivity, visitors, vendors, and New York office operations. 🏢🏡 New York City – Hybrid 💵 $60k - $100k / year 💰 $170M Series B - Veho on 2022-02 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 3 days ago Charlotte Tilbury Beauty 501 - 1000 🍽️ Food & Beverage 🏥 Healthcare 📦 Logistics Website LinkedIn All Job Openings Executive Assistant supporting Charlotte Tilbury Beauty’s North America General Manager and SVP. Managing calendars, travel, expenses, executive communications, and corporate events. 🏢🏡 New York City – Hybrid 💵 $80k - $90k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 5 days ago American Express 10,000+ employees 🏦 Banking 💸 Finance 🤝 B2B Website LinkedIn All Job Openings Executive Assistant supporting American Express ETS Finance leaders, including the CFO. Managing calendars, travel, expenses, communications, and team events in a hybrid New York City role. 🏢🏡 New York City – Hybrid 💵 $31 - $49 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 5 days ago Plenful 51 - 200 🏥 Healthcare 🤖 Artificial Intelligence ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant supporting Plenful’s CPO at a healthcare AI workflow automation company. Managing calendars, travel, office operations, and confidential product leadership coordination in NYC. 🏢🏡 New York City – Hybrid 💰 $50M Series B - Plenful on 2025-04 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 6 days ago Pearl Meyer 51 - 200 💼 Consulting 🤝 B2B 👥 HR Tech Website LinkedIn All Job Openings Executive Assistant supporting Pearl Meyer Managing Directors across calendars, billing, Salesforce, travel, and client materials. Coordinating distributed teams and firmwide business priorities. 🏢🏡 New York City – Hybrid 💵 $80k - $90k / year 💰 Debt Financing on 2024-04 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Remote jobs Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources About us Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass Resume Review AI Apply Copilot OpenClaw job finder API docs Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs