Procurement Coordinator

OpenAI

. Follow up with internal teams to keep purchase requests and PO issuance on schedule .

Posted 10/13/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $108,000 - $136,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in procurement and logistics processes, with the ability to track orders and manage supplier relationships effectively. Proficient in using AI tools and spreadsheets to enhance workflow automation and improve order tracking.

Highest-signal resume keywords

Order TrackingSupplier Relationship ManagementLogistics CoordinationAI Tool UtilizationCustoms Documentation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ProcurementLogisticsOrder ManagementShipping DocumentationCustoms ClearanceInventory ManagementWorkflow AutomationData ValidationDetail OrientationDeadline Tracking

Soft Skills

Clear CommunicationOrganizational SkillsCuriosityAdaptabilityPersistence

Tools & Technologies

SpreadsheetsAI ToolsWorkflow Automation ToolsPurchasing SystemsShipping Software

Industry Keywords

Supply ChainThird-Party LogisticsDomestic ShippingInternational ShippingCustoms Brokers

About the role

Key responsibilities & impact

Follow up with internal teams to keep purchase requests and PO issuance on schedule
Resolve missing information and confirm suppliers receive and acknowledge orders
Track open orders through delivery and maintain accurate supplier commitments
Follow up on lead times, shipment dates, and overdue items
Coordinate domestic and international logistics, including couriers, pickups, bookings, delivery tracking, and shipping exceptions
Prepare and check commercial invoices, packing lists, and shipping documentation
Work with suppliers, customs brokers, and internal specialists on customs questions and timely clearance
Coordinate with third-party logistics providers on receiving, storage, outbound shipments, and inventory or delivery discrepancies
Maintain purchasing and logistics records and communicate status updates
Help resolve order discrepancies, returns, and missing delivery documentation
Use AI, spreadsheets, and workflow automation tools to improve order tracking, reminders, shipment updates, and reporting
Validate the accuracy and usefulness of automated information
Support the supply chain team as priorities shift
Take action on open issues, contact suppliers, and escalate risks with context and next steps
Establish reliable order tracking and clear follow-up within the first six months
Build relationships with suppliers, couriers, customs brokers, and 3PLs
Coordinate routine domestic and international shipments and appropriately escalate exceptions
Implement AI or automation improvements that reduce manual work while maintaining accuracy

Requirements

What you’ll need

Entry-level candidates interested in procurement, logistics, or operations
Relevant experience may come from internships, school projects, part-time work, or other detail-oriented roles
Highly organized and attentive to detail
Ability to track multiple orders, deadlines, and follow-ups
Bias for action and persistence in supplier follow-up
Clear communication and ability to close the loop
Comfortable with spreadsheets and learning new systems
Active experimentation with AI tools and ability to create reliable workflows
Ability to adapt to changing priorities, ask for help, exercise judgment, and escalate when appropriate
Curiosity about robotics, hardware, and physical-goods supply chains
Prior exposure to purchasing systems, shipping, customs documentation, or warehouse operations helpful but not required
Able to work in person in San Francisco, CA 4 days per week
Able to travel to vendor sites up to 10%
Authorization to work in the country where the job is located is requested in the application
Must be able to work from the US office three days per week per the application form

Benefits

Comp & perks

Equity
Performance-related bonus(es) for eligible employees
Medical, dental, and vision insurance for you and your family
Employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave: up to 24 weeks for birth parents and 20 weeks for non-birthing parents
Paid medical and caregiver leave: up to 8 weeks
Flexible PTO for exempt employees
Up to 15 days annual PTO for non-exempt employees
13+ paid company holidays
Multiple paid coordinated company office closures throughout the year
Paid sick or safe time
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend
Daily meals in offices
Meal delivery credits as eligible
Relocation support for eligible employees
Charitable donation matching and wellness stipends may be provided
At-will employment