FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Administration Specialist
OPENLANE Europe. Monitor vehicle ownership transfers and deregistrations, ensuring required documentation is received within agreed timelines .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing vehicle ownership transfers and documentation processes. Proficient in communication and relationship-building with stakeholders in a dynamic environment.
Highest-signal resume keywords
Fluent In ItalianProfessional Level Of EnglishExperience In Vehicle AdministrationOrganizational SkillsAttention To Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Ownership Transfer ProcessesDocument ManagementAdministrative SupportCase TrackingVerification Of Completeness
Soft Skills
Confident CommunicationProactive Follow-UpAbility To Manage Multiple TasksRelationship BuildingAdaptability
Tools & Technologies
Internal Systems
Industry Keywords
Vehicle Ownership TransfersAutomotive OperationsSupplier CoordinationInternational Customer CommunicationDeregistration Processes
About the role
Key responsibilities & impact- Monitor vehicle ownership transfers and deregistrations, ensuring required documentation is received within agreed timelines
- Coordinate with seller agencies and company agencies regarding ownership transfers to final customers
- Review and track ownership transfer cases and assign appropriate agencies
- Maintain regular contact with international colleagues regarding case progress, deadlines, and expected completion dates
- Communicate with suppliers and sellers to complete administrative processes correctly and efficiently
- Check daily arrival of vehicle documents, verify completeness, and register them in internal systems
- Prepare and coordinate shipment of vehicle documents to international customers
- Coordinate with the Hub on shipment of vehicle documents and license plates to partner agencies
- Follow up on outstanding cases, delays, and missing documentation
- Provide administrative support for additional vehicle transaction and document management activities as needed
Requirements
What you’ll need- Fluent in Italian, written and spoken
- Professional level of English, written and spoken
- Previous experience in an administrative, operational, or customer support role
- Highly organized and able to manage multiple tasks and deadlines simultaneously
- Excellent attention to detail and accurate working style
- Ownership and proactive follow-up on outstanding actions
- Confident communication with different stakeholders and ability to build effective working relationships
- Comfortable working in a dynamic environment where priorities can change
- Experience with vehicle administration, ownership transfer processes, or automotive operations is a plus
- CV in English and motivation letter required
- Recruitment interviews take place in English
Benefits
Comp & perks- Company bonus
- Comprehensive benefits package depending on the country of employment
- 22 days holiday
- Working from home allowed for up to a maximum of 1 day for eligible roles that can be performed from an alternative work location
- Learning & development support
- Opportunity to work in a dynamic, international, and innovative environment