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Accounts Payable & Receivable Specialist
OptiNizers. Prepare and issue customer invoices in QuickBooks Online using approved billing amounts and shipment details .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing accounts payable and receivable processes, including invoicing, payment tracking, and financial reporting. Proficient in QuickBooks Online and Bill.com, with strong Excel skills for data analysis and reporting.
Highest-signal resume keywords
QuickBooks OnlineBill.comExcel Financial ReportingAccounts Payable ManagementAccounts Receivable Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
InvoicingTransaction ReconciliationPayment TrackingSupplier Bill EntryFinancial ReportingCustomer Statement PreparationAttention to DetailDeadline Management
Soft Skills
Written CommunicationOrganizational SkillsDependabilityIndependent Work
Tools & Technologies
QuickBooks OnlineBill.comExcelGoogle SheetsAirtable
Industry Keywords
Accounts PayableAccounts ReceivableFreight ForwardingLogisticsTransportation BillingShipment DocumentationProof of DeliveryAccessorial Charges
About the role
Key responsibilities & impact- Prepare and issue customer invoices in QuickBooks Online using approved billing amounts and shipment details
- Verify customer information, shipment references, charges, and supporting documents before invoicing
- Track incoming payments, monitor overdue balances, and flag discrepancies
- Prepare weekly accounts receivable and bank deposit summaries
- Maintain accurate customer records and update sales commission reports when applicable
- Collect and review supplier invoices and supporting documents
- Enter supplier bills into Bill.com, checking for duplicate invoices and verifying amounts and due dates
- Ensure bills are entered before weekly approval deadlines
- Maintain supplier statements of account and provide updates when requested
- Route bills for approval and follow established payment procedures
- Prepare shipment-level profit and loss reports using Excel
- Prepare weekly customer statements of account and supporting billing reports
- Reconcile invoices, shipment costs, pricing, and supporting documentation before submitting billing packages
- Prepare monthly accounts payable and receivable reports
- Monitor outstanding customer balances and follow up on payment confirmations as needed
- Maintain organized and accurate financial records across QuickBooks Online, Bill.com, Excel, Google Sheets, and Airtable
- Review shipment records and supporting documents to confirm required information is complete
- Prepare pricing sheets using approved rates and instructions
- Follow established filing conventions and maintain proper transaction documentation
- Work closely with internal team members to clarify billing details and resolve discrepancies
- Prepare documentation and reporting while authorized personnel retain payment approval and scheduling responsibilities
Requirements
What you’ll need- At least 3 years of combined accounts payable and accounts receivable experience
- Hands-on experience using QuickBooks Online for invoicing and accounts receivable
- Experience with Bill.com for supplier bill entry and approval workflows
- Strong Excel skills, including lookups, pivot tables, and financial reporting
- Experience preparing invoices, reconciling transactions, and tracking outstanding balances
- Strong attention to detail and ability to meet recurring deadlines
- Good written English communication skills
- Ability to follow documented procedures and escalate unclear charges, discrepancies, or approval questions rather than making assumptions
- Highly organized, dependable, and capable of working independently
- Previous experience in freight forwarding, logistics, third-party logistics (3PL), or transportation billing preferred
- Familiarity with shipment documentation, proof of delivery (POD), accessorial charges, lane pricing, and warehouse markups preferred
- Experience with Airtable and Google Sheets preferred
- Experience preparing customer statements of account and managing recurring billing and collection cycles preferred
Benefits
Comp & perks- Independent contractor role
- Full-time/part-time flexibility
- Fully remote position