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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in bookkeeping and financial management, with strong proficiency in QuickBooks Online and a solid understanding of accounts receivable, reconciliations, and financial transactions. Capable of effectively communicating with clients and managing multiple financial priorities.
Highest-signal resume keywords
QuickBooks OnlineBookkeepingAccounts ReceivableFinancial ReportingPayment Processing
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BookkeepingAccounts ReceivableReconciliationsFinancial TransactionsInvoice TrackingPayment ProcessingPayroll Processing1099 RecordkeepingTransaction CategorizationVariable Payment Calculations
Soft Skills
Strong CommunicationHighly OrganizedFollow-ThroughIndependenceClient Interaction
Tools & Technologies
QuickBooks OnlinePortfolio PadMainboardACH Payment PlatformsBank Transaction Systems
Industry Keywords
Model ManagementTalent AgencyEntertainmentFinancial Follow-UpsHigh-Volume Invoices
About the role
Key responsibilities & impact- Manage day-to-day bookkeeping activities in QuickBooks Online
- Record, categorize, and reconcile bank transactions and financial activity
- Maintain accurate and up-to-date financial records and documentation
- Process and track incoming payments, checks, and direct deposits
- Monitor invoices, expenses, commissions, and other financial transactions
- Assist with financial reporting and bookkeeping-related tasks
- Monitor outstanding invoices and identify overdue or missing payments
- Research payment discrepancies and determine whether payments were received, missed, or incorrectly recorded
- Follow up with clients and other contacts regarding outstanding payments
- Send payment reminders and personalized follow-up communications
- Keep the business and talent informed regarding payment status and expected payments
- Escalate unresolved payment issues when necessary
- Maintain accurate records of payment status and follow-up activity
- Assist with payroll-related bookkeeping and payment processing
- Support variable payment calculations based on hours, bookings, commissions, and applicable agreements
- Assist with 1099-related recordkeeping and preparation through QuickBooks
- Properly categorize transactions based on applicable 1099 treatment
- Maintain records for W-2, 1099, and pass-through transactions as applicable
- Assist with processing payments to models and talent
- Review booking-related financial information and ensure payments are properly recorded
- Track commissions, deductions, web fees, and other applicable charges
- Communicate with models and clients regarding payment questions or discrepancies
- Coordinate with internal team members to resolve financial issues
Requirements
What you’ll need- Previous experience as a Bookkeeper, Accounting Specialist, Accounts Receivable Specialist, or similar role
- Strong hands-on experience with QuickBooks Online
- Solid understanding of bookkeeping, accounts receivable, reconciliations, and financial transactions
- Experience tracking invoices, payments, and outstanding balances
- Comfortable communicating with clients, vendors, and talent regarding financial matters
- Strong follow-through and ability to consistently chase outstanding items
- Highly organized and able to manage multiple transactions and priorities
- Ability to work independently and take ownership of assigned responsibilities
- Comfortable learning a specialized business model and processes
- Preferred: previous experience working with a model management, talent agency, casting, entertainment, or similar business
- Preferred: experience with payroll and 1099 processing
- Preferred: familiarity with Portfolio Pad/Mainboard or similar talent management platforms
- Preferred: experience managing high-volume, variable invoices and payments
- Preferred: experience with ACH, direct deposits, bank transactions, and payment platforms
- Preferred: previous experience handling accounts receivable and customer-facing financial follow-ups
Benefits
Comp & perks- Fully remote work arrangement
- Full-time independent contractor role
- Initial learning and training period