Administrative Coordinator

Oregon Health & Science University Foundation

. Coordinate and administer the ACGME fellowship application review process .

Posted 10/9/2026full-timeOregon • United StatesJuniorMid-Level💰 $30 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities in managing fellowship application processes, scheduling, and compliance with ACGME accreditation requirements. Excels in communication, relationship-building, and customer service within an academic medical environment.

Highest-signal resume keywords

Fellowship Application CoordinationEvent CoordinationMicrosoft Office ProficiencyInterpersonal SkillsConfidentiality Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

General Office ExperienceScheduling ManagementDocumentation ManagementCredentialingReportingConflict ResolutionProblem-SolvingFeedback CollectionEducational Program CoordinationMulti-Priority Management

Soft Skills

Relationship-BuildingCustomer ServiceActive ListeningProfessional BehaviorCommunication Skills

Tools & Technologies

EPIC SchedulingMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPoint

Industry Keywords

ACGME AccreditationFellowship OnboardingMedical EducationAcademic ClinicEvent Logistics

About the role

Key responsibilities & impact

Coordinate and administer the ACGME fellowship application review process
Manage fellowship interview scheduling, logistics, candidate communications, and post-interview ranking discussions
Ensure compliance with ACGME accreditation requirements and maintain fellowship documentation and reporting
Coordinate fellowship onboarding, credentialing, and orientation
Serve as a primary resource for prospective, current, and former fellows
Collaborate with faculty, institutional offices, and administrative stakeholders on fellowship programs
Coordinate visitor and volunteer requests and ensure onboarding-policy compliance
Manage medical student rotation schedules and serve as a contact for learners
Collaborate with OHSU Undergraduate Medical Education to facilitate elective rotations and support the ENT Interest Group
Coordinate the Sub-Internship Program, including applications, communications, scheduling, onboarding, and rotation planning
Collect, manage, and provide feedback and evaluations for medical students
Maintain learner-program records, documentation, and reporting
Coordinate departmental educational courses and laboratory training programs, including airway, temporal bone, and sinus dissection courses
Manage event logistics, registration, faculty coordination, vendors, educational materials, and on-site operations

Requirements

What you’ll need

Four years of general office or secretarial experience; OR an Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR a Bachelor’s degree and two years of general office or secretarial experience; OR an equivalent combination of training and experience
Intermediate skills with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to maintain the highest level of confidentiality and exercise discretion
Strong relationship-building skills
Exceptional customer service skills in person and by telephone
Exceptional interpersonal skills, conflict resolution, and problem-solving abilities
Active listening and supportive, professional behavior
Strong written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and respond to urgent patient, physician, and system needs
Ability to work accurately without constant supervision
Reliable attendance, punctuality, and proven successful performance
Ability to perform job duties with or without accommodation
Occasional in-office support, weekend, and evening hours required for event support
Preferred: previous travel-arrangement and interview-coordination experience
Preferred: previous event-coordination experience
Preferred: familiarity with academic educational programs
Preferred: administrative support experience for many managers, faculty, and/or staff
Preferred: experience in an academic clinic with high clinic volume and multi-line phones
EPIC scheduling and template-management experience preferred

Benefits

Comp & perks

Hybrid work schedule; mainly remote with occasional in-office support
Flexible schedule
Opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington
All are welcome; commitment to an anti-racist, multicultural institution
Reasonable accommodations available