Executive Assistant

Oregon Health & Science University Foundation

. Provide confidential administrative and project support to the SVP of Finance & Treasurer, VP of Campus Services, AVP of Facilities, and Director of Design and Construction .

Posted 9/22/2026full-timePortland • Oregon • United StatesJunior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including project coordination, executive communication, and problem-solving. Proficient in managing schedules, organizing events, and utilizing software tools to enhance operational efficiency.

Highest-signal resume keywords

Project CoordinationExecutive CommunicationCustomer Service SkillsAnalytical SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceProject DocumentationData AnalysisPolicy EnforcementEvent Coordination

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationTeam CollaborationProblem SolvingIndependence

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointSmartSheetJiraKronosOracle

Industry Keywords

OHSU Policies and ProceduresFacilities Operations SupportCrisis ManagementStakeholder CoordinationVendor Management

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide confidential administrative and project support to the SVP of Finance & Treasurer, VP of Campus Services, AVP of Facilities, and Director of Design and Construction
Anticipate executive needs by researching, locating, assembling, and summarizing information for executive action
Maintain executive calendars, resolve conflicts, and coordinate scheduling with stakeholders and schedulers
Arrange and prepare group and individual meetings with OHSU stakeholders and vendors
Process executive mail and screen callers and visitors
Respond to complaints and concerns and coordinate appropriate follow-up
Support executives with travel, scheduling, project documentation, duties, projects, and events
Serve as department crisis manager/problem solver and resolve routine support issues
Develop and revise department procedures and liaise with partner departments and Facilities Operations Support
Coordinate Facilities work orders, building repairs, and construction requests
Represent the department in university meetings and working groups
Plan and manage departmental physical space, supplies, equipment, and inventory
Review project assignments, develop project plans, coordinate participants, monitor progress, and complete project documentation
Communicate on behalf of executives with internal and external stakeholders
Gather, enter, and analyze information using Microsoft Word, Excel, PowerPoint, and SmartSheet
Coordinate executive-level events and meetings, including logistics, venues, vendors, catering, registrations, travel, agendas, materials, and communications
Register employees for training and conferences and arrange business travel
Arrange parking for department guests and use P-Card for appropriate purchases
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in relevant field
One (1) year of administrative experience, or equivalent combination of education and experience
Knowledge of management and supervisory principles
Excellent written and verbal communication, analytical, and organizational skills
Demonstrated customer service skills by phone and in person
Ability to work independently and as part of a team
Ability to establish and enforce policies and expectations clearly, consistently, and reasonably
Proficiency with computers and PC software, particularly email, word processing, spreadsheets, databases, and presentation graphics
Energy and drive to coordinate projects and facilitate change
Ability to work collaboratively to resolve issues and problems
Knowledge of OHSU policies and procedures preferred
Jira, Kronos, and Oracle experience preferred

Benefits

Comp & perks

Healthcare for full-time employees covered 100% and 88% for dependents
$50K of term life insurance provided at no cost to the employee
Two separate above market pension plans to choose from
Paid time off - 208 hours per year, prorated for part-time
Extended illness bank - 64 hours per year, prorated for part-time
9 paid holidays per year
Substantial Tri-Met and C-Tran discounts
Employee Assistance Program
Childcare service discounts
Tuition reimbursement
Employee discounts to local and major businesses