Senior Executive Assistant

Oregon Health & Science University Foundation

. Provide confidential and complex administrative services for Health Plan Services and the Office of Payor Strategy .

Posted 9/15/2026full-timeOregon • United StatesSenior💰 $31 - $49 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational skills and the ability to manage complex scheduling and administrative tasks while maintaining confidentiality and professionalism. Proficient in Microsoft Office Suite and capable of facilitating meetings and coordinating events effectively.

Highest-signal resume keywords

Advanced Organizational SkillsConfidential Information HandlingMicrosoft Office Suite ProficiencyMeeting Minute PreparationEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceMeeting DocumentationInvoice ProcessingTravel Arrangement CoordinationAudio-Visual Equipment Setup

Soft Skills

Interpersonal SkillsCommunication SkillsProfessionalismTact and Good JudgmentFlexibility

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointKronos

Industry Keywords

Health Plan ServicesExecutive SupportLeadership MeetingsCredentialing SubcommitteeTeam Collaboration

About the role

Key responsibilities & impact

Provide confidential and complex administrative services for Health Plan Services and the Office of Payor Strategy
Support the Chief Administrative Officer and Executive Medical Director of Health Plan Services, with additional support for other leaders and team members
Manage complex scheduling priorities, day-to-day meetings, executive commitments and schedule conflicts
Facilitate and support board, committee, credentialing subcommittee and leadership meetings
Coordinate leadership and all-team retreats, including space, refreshments, A/V, supplies and event logistics
Prepare agendas, gather, proofread, format and compile meeting materials
Communicate with meeting participants and distribute secure materials
Attend and facilitate meetings, including recording, presentations and virtual technical elements
Compose meeting minutes and maintain meeting documentation
Coordinate travel arrangements and facilitate travel expense reimbursement
Provide ad hoc scheduling support for leaders and team members
Process invoices, purchases, reimbursements and P-card transactions
Draft and proof correspondence, presentations, organizational charts, agreements and contracts
Serve as IT Contact for technology and equipment requests, software orders and IT communications
Serve as Kronos timekeeper and support timekeeping inquiries
Review, sort, scan and distribute incoming mail
Process and deposit annual CIN provider member dues checks
Provide backup administrative support during vacations and emergencies
Assist with recruiting, new-hire paperwork, onboarding and training
Collaborate with executive support staff on office duties and projects

Requirements

What you’ll need

Bachelor’s degree in relevant field
One (1) year of administrative experience OR equivalent combination of education and experience
Advanced organizational skills
Experience handling confidential information
Professionalism and integrity; tact and good judgment when representing executives
Ability to anticipate needs and problems and reprioritize tasks
Ability to work flexibly in a constantly changing environment
Ability to self-manage and work as part of a team
Excellent interpersonal and communication skills
Ability to work with diverse groups
Advanced computer skills, including setup and use of audio-visual equipment and software
Advanced skill in Microsoft Office Suite, including MS Word, Excel, PowerPoint and SharePoint
Ability to take and prepare accurate meeting minutes for multiple committees

Benefits

Comp & perks

Medical, dental and vision coverage at low or no cost to employees; covered 100% for full-time employees and 88% for dependents
Oregon Public Service Retirement Plan and University Pension Plan
Voluntary savings plans (403b, 401a and 457b)
Up to 200 hours (equal to 25 full days) a year of paid time off
96 hours of sick leave a year (prorated by FTE status)
Commuter subsidies
Annual raises
Employee discounts to local and major businesses
Growth/Development Opportunities