Executive and Board Assistant

Origina

. Provide proactive day-to-day support to the General Counsel, Chief Operations and Risk Officer .

Posted 9/17/2026full-timeDublin • IrelandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including complex diary management, meeting coordination, and financial administration. Proficient in maintaining confidentiality and producing high-quality documents while collaborating effectively with senior stakeholders.

Highest-signal resume keywords

Complex Diary ManagementMeeting CoordinationFinancial AdministrationMicrosoft Office SuiteStrong Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementMeeting CoordinationInvoicingPurchase OrdersDocument PreparationAction TrackingAdministrative ProcessesRecord KeepingExpense ManagementGovernance Trackers

Soft Skills

Attention To DetailProactive StyleOrganisational ResilienceCollaborative StyleSound Judgement

Tools & Technologies

Microsoft TeamsSharePointWorkflow ToolsTicketing SystemsTask Management Tools

Industry Keywords

Board SupportSenior Administrative RoleLegal AdministrationOperations SupportRisk Management

About the role

Key responsibilities & impact

Provide proactive day-to-day support to the General Counsel, Chief Operations and Risk Officer
Manage complex diaries, schedule meetings, prepare agendas, coordinate papers, arrange travel, support expenses and prioritise competing commitments
Own and coordinate administrative processes for legal, operations and risk functions
Maintain trackers, shared mailboxes, distribution lists, files, records and templates
Follow up on actions and ensure routine administration is completed accurately and on time
Process invoices, raise and track purchase orders, liaise with Finance and vendors, monitor approvals and maintain spend and supplier records
Coordinate internal and external meetings, prepare agendas and pre-read materials, take notes, track actions and decisions, and follow up with stakeholders
Provide board and committee administrative support with the Company Secretary
Assist with board and committee calendars, board pack preparation and circulation, version control, meeting logistics, approvals, signatures and governance trackers
Manage workflow requests, update task boards, maintain document repositories and support process administration
Prepare, format, review and circulate confidential documents, correspondence, reports, presentations and internal communications
Ensure materials are accurate, well presented, appropriately filed and handled with discretion

Requirements

What you’ll need

Strong experience in a PA, executive assistant, team coordinator, board support or senior administrative role
Experience providing senior executive, PA or administrative support, including complex diary management, meeting coordination and action tracking
Strong administrative discipline, including maintaining trackers, organising documents, managing follow-ups and keeping processes moving
Experience with invoicing, purchase orders, supplier administration, expenses or other finance-related administrative processes
Excellent written and verbal communication skills
Strong attention to detail and ability to produce clear, professional and accurate materials
Confidence working with senior stakeholders, board materials and confidential information
Sound judgement and discretion
Strong systems capability, including Microsoft Office, Teams, SharePoint and workflow, ticketing or task management tools
Practical, solutions-focused mindset with strong ownership and follow-through
Ability to operate calmly at pace
Proactive style and confidence anticipating needs, spotting gaps and bringing order to busy workflows
Strong organisational resilience
Collaborative style and credibility working across legal, operations, risk, finance, people, IT and senior leadership
Strong eye for quality, clarity, confidentiality and consistency in documents, processes and communications

Benefits

Comp & perks

Competitive compensation that rewards achievement
Hybrid, flexible working model
Family Health, Dental & Vision Insurance from day 1
Life insurance & Income Protection
23 days Annual Leave plus 2 company days with additional days earned based on your tenure
Generous Maternity & Paternity leave policies
6% Pension match
€200 annual wellness benefits
€1,000 professional development benefit
Flexibility of working remotely from anywhere for up to 4 weeks per year
A dedicated Volunteer Day to give back to your community and support meaningful causes
Employee Assistance Programme
An inclusive environment with regular events organised by Engagement, and Diversity Committees