Manager, Medical Affairs Congress Planning and Execution – CNS

Otsuka Pharmaceutical Companies (U.S.)

. Operationalize congress strategy for the CNS portfolio by creating annual congress plans, workplans, timelines, owners, and deliverables .

Posted 10/13/2026full-timeRemote • United StatesJuniorMid-Level💰 $121,103 - $181,125 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing congress activities, including budget oversight, timeline management, and vendor coordination, while effectively communicating scientific data and engaging with key opinion leaders. Proficient in implementing virtual and hybrid congress solutions and maintaining compliance with medical and regulatory standards.

Highest-signal resume keywords

Congress ManagementBudget OversightProject ManagementScientific CommunicationCNS Therapeutic Area Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Timeline ManagementVendor CoordinationBudget TrackingScientific Data InterpretationMedical Education SupportCongress Activity CoordinationPublication PlanningKPI ReportingCompliance Standards ManagementVirtual Congress Solutions

Soft Skills

Attention to DetailStrong Communication SkillsProfessional Interaction

Tools & Technologies

Digital Congress PlatformsProject Management Tools

Certifications & Qualifications

Bachelor’s Degree in NursingPharmacyLife SciencesPublic HealthAdvanced Healthcare Degree (Preferred)

Industry Keywords

PharmaceuticalBiotechnologyMedical CommunicationsClinical ResearchHealthcare EnvironmentCNS Portfolio

About the role

Key responsibilities & impact

Operationalize congress strategy for the CNS portfolio by creating annual congress plans, workplans, timelines, owners, and deliverables
Maintain the congress calendar and track submission deadlines, embargo dates, registration, and logistics milestones
Coordinate Otsuka’s scientific presence at congresses, including sponsored symposia, educational sessions, investigator meetings, booths, press activities, and media engagement support
Run pre-congress, on-site, and post-congress checklists and serve as an on-site point of contact as required
Manage congress budgets, purchase orders, invoices, vendors, agencies, scopes of work, deliverables, and timelines
Support the Congress Steering Committee with agendas, materials, and action tracking
Implement virtual and hybrid congress solutions as directed
Coordinate, route, and finalize scientific presentations and materials with cross-functional partners
Manage review workflows, content versions, approvals, compliance standards, and publication embargoes
Coordinate congress activities with publication planning
Coordinate KOL engagement, speaker and faculty arrangements, investigator meetings, advisory boards, venues, agendas, and materials
Schedule scientific exchange meetings with external experts
Maintain trackers and dashboards for activities, deadlines, and spend
Collect and report congress KPIs and post-congress metrics
Prepare post-congress summaries and lessons learned
Build and improve operating processes, templates, and planning cadence
Share congress trends and competitor activity relevant to execution
Contribute to best practices for virtual and hybrid congress participation

Requirements

What you’ll need

Bachelor’s degree in nursing, pharmacy, life sciences, public health, or another healthcare/scientific discipline required
2–5 years of experience in pharmaceutical, biotechnology, medical communications, clinical research, or healthcare environments
Ability to manage timelines, budgets, and vendors for multiple concurrent projects
Experience supporting scientific communications, medical education, congress activities, publications, or Medical Affairs initiatives
Advanced healthcare or scientific degree preferred (PharmD, RN/BSN, MSN, NP, PA, MPH, PhD, or equivalent)
Experience in the CNS therapeutic area preferred
Ability to understand, interpret, and communicate scientific and clinical data
Excellent project management skills, including timeline management, budget tracking, and vendor oversight
Strong attention to detail and ability to manage multiple congresses and deadlines simultaneously
Familiarity with medical, legal, and regulatory review processes for scientific materials
Familiarity with digital and virtual congress platforms
Strong written and verbal communication skills
Ability to interact professionally with key opinion leaders and scientific experts

Benefits

Comp & perks

Comprehensive medical, dental, vision, and prescription drug coverage
Company-provided basic life insurance
Accidental death and dismemberment insurance
Short-term and long-term disability insurance
Tuition reimbursement
Student loan assistance
Generous 401(k) match
Flexible time off
Paid holidays
Paid leave programs
Other company-provided benefits
Incentive opportunity