Recruiting Coordinator

Outset

. Coordinate a high volume of interviews across multiple teams, job functions, time zones, and hiring stages .

Posted 9/16/2026full-timeSan Francisco • California • United StatesJunior💰 $100,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in coordinating high-volume interviews and managing complex scheduling across multiple teams and time zones. Proficient in maintaining candidate data and enhancing recruiting processes to support scalable operations.

Highest-signal resume keywords

Recruiting Coordination ExperienceHigh-Volume Hiring SupportCalendar Management SkillsFamiliarity With AshbyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Interview SchedulingData ManagementProcess ImprovementCandidate CommunicationInterview Agenda Preparation

Soft Skills

Attention To DetailProblem-Solving MindsetProactive ApproachAdaptabilityPrioritization

Tools & Technologies

Ashby

Industry Keywords

High-Growth EnvironmentInclusive Hiring PracticesConfidentialityRecruiting DocumentationCandidate Experience

About the role

Key responsibilities & impact

Coordinate a high volume of interviews across multiple teams, job functions, time zones, and hiring stages
Own end-to-end interview scheduling, including complex panel interviews, last-minute changes, reschedules, and candidate communications
Partner with recruiters, hiring managers, interviewers, and executive assistants to create efficient interview processes
Serve as a primary candidate contact and provide timely, professional, warm communication throughout recruiting
Maintain candidate, interview, and hiring data in Ashby
Prepare interview agendas, collect interviewer feedback, monitor completion, and follow up to accelerate decisions
Support recruiting events, hiring days, campus programs, referral initiatives, and other high-volume talent programs
Coordinate candidate travel, expense reimbursements, offer-related logistics, background checks, and onboarding handoffs
Identify scheduling bottlenecks and process issues; recommend and implement improvements
Create and maintain recruiting documentation, templates, reporting trackers, and process guides
Help build scalable recruiting operations as the company grows

Requirements

What you’ll need

1–3 years of recruiting coordination or similar scheduling-intensive experience
Experience supporting high-volume hiring in a startup, high-growth, fast-paced environment
Ability to manage numerous active candidates and interviews while maintaining accuracy, responsiveness, and candidate experience
Strong calendar management skills and experience coordinating complex schedules across time zones
Familiarity with Ashby
Excellent written and verbal communication skills
Strong attention to detail, sound judgment, and effective prioritization
Proactive and resourceful problem-solving mindset
Comfort working with ambiguity and building processes amid shifting priorities and hiring plans
Commitment to confidentiality and inclusive hiring practices
Legally authorized to work in the United States
Willingness to work four days per week onsite in the San Francisco office

Benefits

Comp & perks

Equity
$100K–$120K compensation range