Recruiting Operations Specialist

Outset

. Maintain accurate candidate, requisition, interview, and hiring-process data in the applicant tracking system (ATS) .

Posted 9/18/2026full-timeSan Francisco • California • United StatesJuniorMid-Level💰 $140,000 - $160,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting operations and event coordination, with a strong focus on organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Proficient in using various collaboration tools and maintaining accurate data in applicant tracking systems.

Highest-signal resume keywords

Recruiting Operations ExperienceEvent CoordinationOrganizational SkillsData Management in ATSGoogle Workspace Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting OperationsEvent CoordinationData ManagementCandidate CommunicationProcess Improvement

Soft Skills

Attention to DetailProblem SolvingTime ManagementAdaptability

Tools & Technologies

Applicant Tracking SystemGoogle WorkspaceSlackAshbyVideo-Conferencing Platforms

Industry Keywords

Candidate ExperienceRecruiting WorkflowsEvent LogisticsStakeholder CoordinationConfidentiality

About the role

Key responsibilities & impact

Maintain accurate candidate, requisition, interview, and hiring-process data in the applicant tracking system (ATS)
Set up and maintain job postings, interview plans, candidate communications, offer documentation, and recruiting templates
Monitor recruiting workflows and follow up on missing interview feedback, delayed approvals, incomplete scorecards, and candidate-status updates
Support recruiters and hiring managers with scheduling, system questions, process guidance, and administrative needs
Assist with recruiting reporting covering pipeline activity, interview volume, candidate sources, time in stage, hiring progress, and event outcomes
Maintain recruiting documentation, process guides, FAQ materials, interviewer resources, and candidate communication templates
Identify recurring process gaps or manual work and recommend practical improvements
Coordinate logistics for career fairs, university recruiting, networking events, hiring events, interview days, open houses, and virtual events
Manage event timelines, registration, vendor communication, venue or virtual-platform details, materials, attendee lists, candidate follow-up, and post-event reporting
Partner with recruiters, hiring managers, employee volunteers, marketing, and external partners to ensure events are organized and on brand
Prepare event materials including signage, candidate information, talking points, swag, job collateral, interview schedules, and follow-up communication
Support employee volunteers and event attendees with schedules, expectations, training materials, and day-of coordination
Capture, organize, and track leads and candidate information from events in Ashby
Ensure timely follow-up with prospective candidates and help measure event effectiveness
Collect feedback and identify improvements to turnout, candidate experience, conversion, and operational execution

Requirements

What you’ll need

2+ years of experience in recruiting operations, event coordination, or a related role
Experience coordinating multiple schedules, stakeholders, deadlines, or events in a fast-paced environment
Strong organizational skills and exceptional attention to detail
Ability to manage competing priorities, solve problems quickly, and remain calm when plans change
Comfort using spreadsheets, calendar tools, video-conferencing platforms, and collaboration tools including Google Workspace, Slack, and Ashby
Ability to handle confidential candidate and employee information with care and discretion
Willingness to support occasional early-morning, evening, or travel requirements related to recruiting events, if applicable
Legally authorized to work in the United States
Willingness to work 4 days a week onsite in the San Francisco office

Benefits

Comp & perks

Equity offered
Occasional early-morning, evening, or travel support related to recruiting events