Operations Associate

Owlchemy Labs

. Provide administrative support for the Operations management team .

Posted 10/13/2026full-timeAustin • Texas • United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and project management skills, with proficiency in Google Workspace and task-tracking software. Capable of effective communication and multitasking in a dynamic environment while maintaining attention to detail.

Highest-signal resume keywords

Project ManagementGoogle WorkspaceNotionJIRACommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Attention To DetailCalendar ManagementDocumentation OrganizationInventory ManagementEvent CoordinationTask-Tracking SoftwareAI WorkflowsVirtual Reality Headset Usage

Soft Skills

Proactive CommunicationMultitaskingOrganizational SkillsPositive PresenceRapport Building

Tools & Technologies

NotionJIRAGoogle SuiteSlackGemini

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Operations ManagementFacilities ManagementVendor CoordinationAustin, Texas

About the role

Key responsibilities & impact

Provide administrative support for the Operations management team
Support Owners on various Owlchemy projects and events using organizational and/or business operations skills
Assist with inventory, travel arrangements, convention and conference scheduling, calendar scheduling, purchasing, shipping, mail collection, deliveries, and documentation organization
Assist with facilities management and maintenance, including vendor and visitor needs and access at Owlchemy Headquarters
Coordinate or pick up supplies for game nights, company dinners, field trips, owl awards, gifts, and swag
Provide occasional project support to Biz Ops and HR teams for onsite activities, company-wide presentations, trainings, and operations-based assessments
Maintain and update databases and documentation of company-wide or team-specific processes and best practices
Use Notion, Jira, Google Suite, and Slack for project documentation, scheduling, deadlines, and progress communication
Use Gemini and Notion AI to improve company-wide or team-specific operational processes
Travel approximately 50% locally in the Austin area, including pickups, deliveries, and duties at the Owlchemy Studio

Requirements

What you’ll need

Clear and proactive communicator; strong written communication skills for emails, documentation, and presentations
Detail-oriented, thoughtful, and able to complete tasks within a timeline
Ability to multitask regularly and flex between projects
Highly organized and capable of organizing others
Working knowledge of Google Workspace
Familiarity with task-tracking software such as Notion, Trello, or JIRA
Familiarity with AI workflows and integrations within Google Workspace or task-tracking software
Ability to manage a busy calendar
Ability to demonstrate a positive and helpful presence with coworker interactions and build rapport
High School Diploma or GED
1-2 years of experience exhibiting attention to detail and project management capacity
Reliable transportation
Ability to lift up to 25 pounds
Able to use virtual reality headsets
Must be local to Austin, Texas, United States
Ability to work 40 hours per week, Monday through Friday, during core hours of 10:00 a.m. to 4:00 p.m. CT

Benefits

Comp & perks

20 vacation days
Unlimited sick days
School loan repayment assistance
New parent benefits
Medical, Dental, Vision
Retirement Plan