Purchasing Specialist

OX Tools Global

. Generate and process purchase orders accurately and efficiently in line with business requirements .

Posted 10/27/2026full-timePampanga • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in generating and processing purchase orders, ensuring compliance with company policies, and maintaining accurate procurement records. Proficient in supplier management, negotiation, and effective communication across diverse audiences.

Highest-signal resume keywords

Purchase Order ManagementMicrosoft Excel ProficiencyERP ExperienceSupplier Relationship ManagementOrganisational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchase Order GenerationData EntryInventory MonitoringProcurement ReportingSupplier Documentation Management

Soft Skills

Active ListeningNegotiation SkillsPresentation SkillsInterpersonal Relationship ManagementProblem-Solving Ability

Industry Keywords

Purchasing PoliciesSupply Chain ActivitiesVendor PerformanceAudit ComplianceSupplier KPI Performance

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Generate and process purchase orders accurately and efficiently in line with business requirements
Ensure purchase orders comply with company purchasing policies and procedures
Liaise with suppliers regarding order confirmations, delivery schedules, pricing queries, and product availability
Monitor open purchase orders and follow up with suppliers to ensure timely delivery
Maintain accurate supplier information, pricing records, and purchasing data within internal systems
Update and maintain purchasing documentation, including purchase orders, invoices, contracts, and supplier correspondence
Assist in resolving delivery discrepancies, invoice queries, and order-related issues
Support inventory availability by monitoring supplier lead times and highlighting potential supply concerns
Communicate with internal departments to support purchasing and supply chain activities
Prepare routine purchasing reports and maintain procurement records for audit and compliance purposes
Support supplier onboarding and documentation requirements where necessary
Assist the Purchasing Team with administrative tasks and ad hoc projects as required
Monitor and report on order accuracy, on-time delivery, vendor performance, and supplier KPI performance improvement

Requirements

What you’ll need

Minimum 2 years of experience in the same role
Microsoft Excel proficiency
ERP experience
Excellent active listening, negotiation, and presentation skills
Competence to build and effectively manage interpersonal relationships at all levels of the company
Excellent written, verbal, and interpersonal communication skills, with the ability to tailor communication style to diverse audiences
Excellent organisational skills and attention to detail
Ability to prioritise tasks and delegate them when appropriate
Ability to identify, analyse, and develop effective solutions to problems
Ability to act with integrity, professionalism, and confidentiality

Benefits

Comp & perks

The opportunity to be part of a growing, ambitious global brand
The chance to grow and develop within the business
10 days annual leave
5 days sick leave
Birthday leave
Volunteer leave
A vibrant, supportive team culture