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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing personal travel arrangements, scheduling, and household operations while maintaining professionalism and discretion. Capable of operating independently in high-pressure environments and effectively communicating with diverse stakeholders.
Highest-signal resume keywords
Experience Supporting C-Level ProfessionalsInternational Travel CoordinationStrong Organizational SkillsHigh Emotional IntelligenceProactive Problem-Solving
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementVisa RenewalsLifestyle Logistics CoordinationInternet ResearchDocument Management
Soft Skills
Detail-OrientedReliableEffective CommunicationComposure Under PressureResourcefulness
Industry Keywords
High-Achieving SettingsAffluent EnvironmentsRemote WorkTime Zone ManagementConfidentiality
About the role
Key responsibilities & impact- Coordinate personal travel arrangements, including flights, accommodations, transportation, restaurant reservations, and itineraries
- Manage personal scheduling, including medical appointments, fitness sessions, grooming, and lifestyle commitments
- Handle visa renewals, residency documentation, licenses, and personal administrative requirements proactively
- Coordinate household operations, including vendors, maintenance, deliveries, installations, repairs, and property-related communication
- Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
- Communicate with external stakeholders, including accountants, lawyers, building management, concierge services, and vendors
- Handle time-sensitive and last-minute logistical requests efficiently
- Maintain accurate calendar management across different time zones
- Anticipate problems and execute solutions independently
- Ensure confidentiality, professionalism, and discretion
- Proactively identify and resolve challenges
- Work autonomously and make confident, well-informed decisions swiftly
- Communicate with clarity, precision, and professionalism
- Remain composed and effective in high-pressure situations
- Coordinate and manage international vendors independently
Requirements
What you’ll need- At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional
- Availability across Dubai and European time zones required
- Strong experience working remotely across multiple time zones
- Polished, presentable and professional appearance
- Socially sophisticated, boasting high emotional intelligence
- Proven track record in affluent and high-achieving settings
- Must be highly responsive, detail-oriented, and reliable
- Excellent spoken and written English with strong communication skills
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Highly proactive, resourceful, and capable of operating independently without constant supervision
- Comfortable working in a high-responsibility environment with changing schedules and urgent requests
- Strong internet research and problem-solving skills
- Able to maintain professionalism and composure under pressure
- Experience coordinating international travel and lifestyle logistics is highly preferred
- Candidates with only junior VA or entry-level administrative experience may not be considered
- Junior VAs looking for training are not a fit
- Candidates who require constant direction are not a fit
- People who struggle with urgency or changing priorities are not a fit
- Candidates who prefer highly structured corporate environments are not a fit
- Candidates unavailable outside rigid working hours are not a fit
- Applicants without prior executive/founder support experience are not a fit
Benefits
Comp & perks- Competitive salary
- Work with fast-scaling, premium brands
- Fully remote role with a dynamic, growth-driven team
- Clear opportunities for career growth and advancement