Operations Executive – Chief Of Staff

Paired

. Protect the founder’s deep-work blocks, batch meetings, enforce priorities, and manage access to his time .

Posted 10/15/2026full-timeRemote • Mexico, Serbia, Brazil, Hungary, Ecuador, South AfricaLead💰 $3,000 - $5,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong operational management skills, including project ownership, deadline enforcement, and effective communication. Proficient in utilizing tools like Trello, Asana, and Google Workspace to streamline processes and enhance productivity.

Highest-signal resume keywords

Project ManagementOperational EfficiencyHiring OperationsKPI AnalysisAI Integration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementKPI AnalysisHiring OperationsContent OperationsP&L AnalysisSystems ManagementDeadline EnforcementData AnalysisProcess OptimizationWorkflow Automation

Soft Skills

Extreme OwnershipDiscretionClear WritingAccountabilityConflict Resolution

Tools & Technologies

TrelloAsanaGoogle WorkspaceSlackCalendlyZoomLoomNotion

Industry Keywords

Operational ProjectsExecutive SupportConfidentialityTime ManagementTeam Accountability

About the role

Key responsibilities & impact

Protect the founder’s deep-work blocks, batch meetings, enforce priorities, and manage access to his time
Run the follow-up engine across action items, owners, due dates, reminders, escalations, messages, emails, and internal updates
Build and operate the company operating system in Trello, Asana, or Notion
Assign project owners, deadlines, next actions, and definitions of done
Hold department leaders accountable for commitments
Run end-to-end hiring operations for key roles, including pipelines, scheduling, scorecards, assignments, Loom reviews, and references
Oversee content operations and track output, deadlines, and approvals across YouTube, Instagram, and email
Collect and analyse the monthly P&L, maintain KPI dashboards, and run weekly reporting
Review payroll and recommend changes to raises, compensation structure, inefficiencies, and staffing
Manage miscellaneous operational projects, including home-studio build-out and software-cost audits
Apply AI across workflows and advise department leaders on AI usage
Progress from execution and systems management toward Office of the CEO and Chief of Staff responsibilities over 3–18 months

Requirements

What you’ll need

You are an operator who likes execution, structure, and turning mess into order
Extreme ownership and ability to anticipate rather than wait
Ability to make good calls independently
Comfortable working in the background while the founder is on camera
Discretion and ability to handle high confidentiality and access
Clear, detailed writing
Enjoyment of running a tight system and holding people accountable
Comfortable with administrative work, follow-up, conflict, and unglamorous tasks
Familiarity with Google Workspace, Slack, Trello or Asana, Calendly, Zoom, and Loom

Benefits

Comp & perks

Remote work
Flexible hours
USD compensation around $3k-5k/month (negotiable but dependable on seniority)
Fast-track to Chief of Staff