Site Administrator

Palm Lake Care

. Manage all site administration and act as the main point of contact for the project team .

Posted 10/9/2026full-timePaynesville • AustraliaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong site administration capabilities, including document control, supplier coordination, and compliance with Health & Safety standards. Proficient in managing site documentation and financial tracking while ensuring effective communication within the project team.

Highest-signal resume keywords

Site Administration ExperienceDocument Control ManagementHealth & Safety ComplianceMS Office ProficiencySupplier Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ControlInvoice ProcessingQuote TrackingSupplier NegotiationSite Diary Management

Soft Skills

Organisational SkillsTime ManagementAttention to DetailCommunication SkillsProactive Attitude

Tools & Technologies

MS OfficeExcelWordPowerPointOutlook

Certifications & Qualifications

General Construction Industry Induction (White Card)

Industry Keywords

Construction IndustryWHS RequirementsSite AdministrationSupplier CoordinationProject Team Liaison

About the role

Key responsibilities & impact

Manage all site administration and act as the main point of contact for the project team
Support the Site Supervisor with ordering, supplier coordination, council applications and handover processes
Maintain accurate site files, documentation and records in line with company standards
Obtain and track quotes, assist with supplier negotiations and ensure timely delivery of materials and services
Liaise with trades, suppliers and internal teams to ensure clear communication and timely updates
Manage document control and ensure compliance and proper filing of inspection certificates and final documentation
Process and code invoices, and liaise with head office for costing and financial tracking
Maintain the site diary and ensure visitors complete site inductions and comply with WHS requirements
Support a safe and efficient working environment for staff and contractors

Requirements

What you’ll need

2–3 years’ experience in a similar site administration role, preferably in the construction or related industry
Strong organisational and time management skills with excellent attention to detail
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Strong grasp of construction Health & Safety requisites
Proactive, positive attitude and strong communication skills
Ability to work independently while supporting a collaborative team environment
General Construction Industry Induction (White Card) or willingness to obtain
Flexibility to adapt to changing priorities in a fast-paced construction environment
Subject to a pre-employment medical check

Benefits

Comp & perks

Competitive Remuneration
Work-life Balance with flexible working hours
24/7 free access to compassionate, confidential support with our Employee Assistance Program (EAP)
Tenure rewards for celebrating milestones
Supportive team culture in a vibrant and inclusive community
Career opportunities across Palm Lake Group’s 4 entities, 27 lifestyle resort communities and 7 aged care facilities