Program Coordinator

Pan Asia Resources

. Provide day-to-day operational support for an enterprise acquisition early-career and internship program serving approximately 10 to 25 participants .

Posted 9/23/2026full-timeRemote • United StatesMid-LevelSenior💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in program coordination, participant services, and event management, with a strong focus on organizational skills and effective communication. Proficient in maintaining operational records and ensuring compliance with privacy and security requirements.

Highest-signal resume keywords

Program CoordinationOnboarding ManagementEvent ManagementData ValidationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program CoordinationParticipant ServicesCohort ManagementTraining AdministrationRecord MaintenanceMilestone TrackingSurvey AdministrationRisk IdentificationEvent LogisticsLearning Management

Soft Skills

Organizational SkillsAttention to DetailProfessional JudgmentService-Oriented ApproachFollow-Through Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointLearning Management SystemCRMApplicant-Tracking SystemEvent-Management Tool

Industry Keywords

Workforce DevelopmentEmployee DevelopmentInternship SupportFellowship SupportPublic AdministrationHuman ResourcesOrganizational DevelopmentConfidentiality RequirementsInformation SecurityFederal Privacy Requirements

About the role

Key responsibilities & impact

Provide day-to-day operational support for an enterprise acquisition early-career and internship program serving approximately 10 to 25 participants
Coordinate participant pre-arrival and onboarding activities, communications, checklists, orientations, guidance, materials, access dependencies, and follow-up
Maintain participant rosters, baseline records, progress records, calendars, templates, procedures, contact lists, learning records, action logs, and transition materials
Establish communication channels, respond to routine inquiries, distribute announcements and reminders, and route policy or personnel questions to authorized Government officials
Coordinate cohort meetings, orientations, workshops, speaker sessions, leadership engagements, peer-learning events, networking, mission briefings, capstone activities, and communities of practice
Manage invitations, registration, attendance, materials, logistics, meeting notes, action items, follow-up communications, and event records
Support Individual Development Plans and developmental roadmaps covering learning, assignments, mentoring, rotations, competencies, career and certification milestones, goals, and target dates
Coordinate mentor and mentee onboarding, matching support, meetings, engagement tracking, surveys, feedback, and follow-up actions
Support rotational and developmental assignments by coordinating objectives, schedules, stakeholders, communications, feedback, completion evidence, and outcome records
Apply approved status criteria to identify participants who are on track, at risk, or behind; document information and escalate concerns
Administer surveys, compile responses, identify recurring themes, and support participant-experience improvements
Validate program data, correct discrepancies, maintain version history, and provide inputs to dashboards and reports
Prepare status updates, participant summaries, meeting materials, monthly report inputs, milestone and risk reports, survey summaries, briefing content, and quarterly/annual review documentation
Track commitments, deliverables, decisions, risks, issues, dependencies, and milestones; follow up and escalate concerns
Protect applicant and employee information and follow federal privacy, information-security, records-management, system-access, and Section 508 requirements
Meet required service levels for participant and stakeholder responses, record updates, escalations, data corrections, and meeting documentation

Requirements

What you’ll need

At least 3 years of professional experience in program coordination, participant services, cohort management, workforce development, training administration, internship or fellowship support, employee development, or a related field
Bachelor's degree in public administration, human resources, business, education, communications, organizational development, or a related field; equivalent relevant experience may be considered
Experience coordinating onboarding, orientations, meetings, events, learning activities, or participant programs with multiple stakeholders and deadlines
Experience maintaining rosters, schedules, participant records, milestone trackers, action logs, survey data, status reports, or comparable operational records
Strong organizational and follow-through skills, including managing concurrent activities, changing priorities, dependencies, and time-sensitive participant needs
Excellent written and verbal communication skills, professional judgment, attention to detail, and a service-oriented approach
Ability to recognize and escalate risks without making decisions reserved for Government supervisors, human resources officials, or program leadership
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint or comparable platforms
Experience with a learning-management system, CRM, applicant-tracking system, survey platform, event-management tool, dashboard, or comparable program technology
Ability to handle participant, applicant, employee, and program information with discretion and comply with privacy, security, accessibility, records, and system-access requirements
Ability to satisfy applicable federal suitability, onboarding, confidentiality, and information-handling requirements
Must be in the contiguous United States and available to travel to Washington, DC and other locations occasionally/as needed

Benefits

Comp & perks

Medical, dental, and vision insurance
Flexible Spending Account (FSA)
Paid time off
Commuting reimbursement
401(k) with matching
Wellness subsidies
LTD/STD/AD&D insurance
Salary plus incentive/bonus compensation
Work-life balance focus