Recruitment & Outreach Coordinator

Pan Asia Resources

. Support annual and cohort-specific outreach and recruitment strategies, schedules, goals, target populations, channels, milestones, measures, and follow-up activities .

Posted 9/23/2026full-timeRemote • United StatesMid-LevelSenior💰 $85,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting coordination, outreach strategies, and candidate engagement, with a strong focus on managing recruitment campaigns and maintaining candidate pipelines. Proficient in developing communication materials and analyzing recruitment metrics to enhance candidate experience and outreach effectiveness.

Highest-signal resume keywords

Bachelor's Degree in Human ResourcesFive Years of Recruiting Coordination ExperienceCandidate Communication DevelopmentRecruitment Funnel AnalysisProficiency with Microsoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruiting CoordinationTalent-Pipeline DevelopmentOutreach StrategyEvent CoordinationData AnalysisCandidate EngagementRecruitment Campaign PlanningApplicant-Tracking System UsageSurvey AdministrationFederal Hiring Process Familiarity

Soft Skills

Organizational SkillsProject CoordinationWritten CommunicationVerbal CommunicationProfessionalism

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointCRM SoftwareEvent-Management PlatformsSurvey Tools

Industry Keywords

Federal Agency ExperiencePublic-Sector OrganizationGovernment ContractorWorkforce DevelopmentSection 508 Accessibility

About the role

Key responsibilities & impact

Support annual and cohort-specific outreach and recruitment strategies, schedules, goals, target populations, channels, milestones, measures, and follow-up activities
Research and cultivate relationships with colleges, universities, minority-serving institutions, HBCUs, tribal colleges and universities, professional associations, student and alumni organizations, veterans and military-transition communities, and other talent sources
Maintain an outreach calendar covering institutions, organizations, events, dates, audiences, objectives, owners, materials, follow-up activities, and results
Coordinate virtual and in-person career fairs, information sessions, campus engagements, webinars, professional-association events, and other recruiting activities
Draft and maintain Government-approved outreach materials, including fact sheets, recruitment presentations, FAQs, career-pathway materials, talking points, candidate communications, event materials, digital content, email templates, and calendars
Manage communications with prospects and candidates, including event follow-up, application reminders, process updates, FAQs, and escalation of questions requiring Government or HR guidance
Maintain candidate-pipeline and disposition information across prospects, leads, applicants, qualified candidates, interviews, selections, offers, acceptances, and entry on duty
Monitor recruitment-funnel movement, source performance, conversion rates, time in stage, candidate quality indicators, follow-up status, and bottlenecks; recommend adjustments
Support hiring managers and participating Divisions with program information, recruitment schedules, candidate-facing materials, and interview or assessment-support materials
Administer candidate-experience surveys, compile feedback, identify themes, and recommend process improvements
Prepare weekly recruiting pipeline reports and recurring updates covering status, risks, conversions, open actions, and milestones
Coordinate recruiting and outreach meetings; prepare agendas, briefing materials, executive summaries, decision papers, notes, action items, and follow-up communications
Maintain recruiting contacts, calendars, templates, records, procedures, and lessons learned
Protect applicant and employee information and follow federal privacy, records-management, accessibility, and system-access requirements
Respond to routine Government, partner, participant, and candidate inquiries and escalate critical issues

Requirements

What you’ll need

Bachelor's degree in human resources, communications, marketing, public administration, business, education, or a related field; equivalent relevant experience may be considered
At least five years of professional experience in recruiting coordination, university recruiting, early-career recruiting, workforce outreach, talent-pipeline development, candidate engagement, or a related field
Experience planning and coordinating multiple recruiting campaigns, outreach partnerships, or candidate events from preparation through follow-up and reporting
Experience developing candidate communications, recruiting presentations, outreach materials, FAQs, talking points, email campaigns, and event content
Experience maintaining recruiting calendars, contact records, applicant or candidate pipeline data, follow-up actions, and recurring status reports
Working knowledge of recruitment-funnel concepts, source tracking, conversion rates, candidate experience, time-in-stage analysis, and pipeline bottleneck identification
Strong organizational and project-coordination skills, including managing concurrent events, deadlines, stakeholders, and changing priorities
Excellent written and verbal communication skills, sound judgment, professionalism, and ability to engage candidates and partners from varied backgrounds
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint or comparable collaboration tools
Experience using an applicant-tracking system, CRM, event-management platform, survey tool, or comparable recruiting technology
Ability to handle applicant, employee, and program information with discretion and comply with privacy, records, accessibility, and information-security requirements
Ability to satisfy applicable federal suitability, onboarding, confidentiality, and information-handling requirements
Preferred: experience supporting a federal agency, public-sector organization, government contractor, internship program, fellowship program, or acquisition-workforce initiative
Preferred: familiarity with federal hiring processes and contractor/Government decision boundaries
Preferred: experience building relationships with universities, professional associations, veterans organizations, student groups, or workforce-development partners
Preferred: experience analyzing recruiting-source effectiveness, candidate-experience feedback, conversion outcomes, and outreach cost or efficiency
Preferred: familiarity with Section 508 accessibility and plain-language practices

Benefits

Comp & perks

Medical, dental, and vision insurance
Flexible Spending Account (FSA)
Paid time off
Commuting reimbursement
401(k) with matching
Wellness subsidies
LTD/STD/AD&D insurance
Salary plus incentive (bonus) compensation
Work-life balance focus
Remote work arrangement