Senior Payroll Administrator

Pavement Recycling Systems

. Coordinate the day-to-day activities of the Payroll Department .

Posted 10/31/2026full-timeJurupa Valley • California • United StatesSenior💰 $80,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in full-cycle multi-state payroll processing, including compliance with federal, state, and local wage laws. Proficient in auditing payroll documentation and maintaining accurate records while ensuring timely payroll delivery for a large workforce.

Highest-signal resume keywords

Full-Cycle Multi-State Payroll ProcessingUnion/Prevailing Wage Payroll ComplianceMicrosoft Excel ProficiencyAudit and Reconciliation SkillsCPP Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingTimecard AuditingTax Withholdings CalculationDeductions ManagementLabor Allocation ReviewCertified Payroll ReportingCompliance Documentation UploadStatistical ReportingYear-End Payroll ProcessesUnion Fringe Reporting

Soft Skills

Analytical Problem SolvingTime ManagementEffective CommunicationInterpersonal SkillsProfessional Demeanor

Tools & Technologies

Payroll SoftwareTimecard SystemsMicrosoft Excel

Certifications & Qualifications

CPP Certification

Industry Keywords

Union Bargaining AgreementsLabor ComplianceFederal Wage LawsState Wage LawsPrevailing Wage Laws

About the role

Key responsibilities & impact

Coordinate the day-to-day activities of the Payroll Department
Ensure weekly payroll and certified payroll are processed timely and accurately
Process full-cycle multi-state payroll for 600–700 employees
Audit automated and manual timecards for payroll processing
Calculate hours, tax withholdings, deductions, bonuses, and union fringes
Complete certified payroll requirements and ensure compliance with federal, state, and local prevailing wage laws
Ensure contractual obligations and submission of certified payroll reports
Upload compliance documentation into project-specified payroll tracking systems
Coordinate with customers, general contractors, subcontractors, government agencies, labor unions, and internal teams
Review job packets for certified payroll or prevailing wage requirements
Review and process tiered subcontractor certified payroll documentation
Export and import timecard information between timecard and payroll software
Review and enter labor allocations from timecards
Prepare terminations and check adjustments
Respond to employee inquiries regarding payroll checks and deductions
Coordinate with HR to maintain correct employee data
Process monthly union fringe reports for payment
Develop, receive, review, and process departmental, state, and federal mandates and statistical reports
Verify report accuracy and maintain accurate records
Coordinate year-end processes
Protect confidential payroll information
Perform other duties as assigned

Requirements

What you’ll need

Understanding of union/non-union and prevailing wage payroll
Strong understanding of union bargaining agreements and labor compliance
Flexibility to deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills; ability to work on multiple tasks with tight deadlines
Current knowledge of applicable federal and state wage and hour laws and taxation
Ability to work independently and in a collaborative, team-oriented environment
Ability to handle multiple tasks, set priorities, and meet deadlines in a high-volume, fast-paced environment
Superior written and oral communication and effective listening skills
Tactful, mature, and professional demeanor with well-developed interpersonal skills
Strong audit, reconciliation, and internal control compliance skills
Minimum of 2+ years of experience in a senior-level payroll role required
Minimum of 7 years of payroll experience required
Minimum of 5 years of union/prevailing wage experience required
Previous high-volume, multi-state payroll experience, particularly in California, Nevada, and Arizona, with a medium to large-sized company
Proficiency in Microsoft Excel, including PivotTables and VLOOKUP, required
Bachelor's degree in business or accounting preferred
CPP certification preferred
Ability to meet the stated physical requirements, including lifting up to 25 pounds occasionally

Benefits

Comp & perks

ESOP retirement benefits after one year of service, with a typical discretionary annual company contribution of 10% to 15% of annual salary
401(k) retirement benefits for non-union employees
Health, dental, and vision insurance
Supplemental health insurance
PTO and holiday pay
Opportunities for career advancement
On-the-job training provided to all employees