FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive calendars, coordinating complex meetings, and handling sensitive correspondence while maintaining confidentiality and integrity. Proficient in organizing business travel and expense reporting, with strong communication skills to support senior executives effectively.
Highest-signal resume keywords
Executive Calendar ManagementBusiness Travel CoordinationExpense ReportingMeeting CoordinationStrong Written And Verbal Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementExpense ReportingMeeting CoordinationTravel CoordinationDocument Preparation
Soft Skills
Attention To DetailIntegrityJudgmentResourcefulnessRelationship Building
Tools & Technologies
Google WorkspaceCalendaring ToolsVideo ConferencingElectronic Signature Platforms
Industry Keywords
Executive SupportConfidential MaterialsLeadership MeetingsRemote WorkPacific Time Availability
About the role
Key responsibilities & impact- Support the Chief Executive Officer and Chief Operating Officer during a planned parental leave
- Manage complex executive calendars, prioritize requests, resolve conflicts, protect focus time, and coordinate across time zones
- Triage executive inboxes, organize correspondence, draft or route responses, and track outstanding requests
- Coordinate business travel, including flights, accommodations, ground transportation, and itineraries
- Prepare and submit executive expense reports and resolve questions with Finance
- Coordinate contract signatures with Legal and internal stakeholders, track completion, and distribute executed copies
- Support special projects by coordinating resources, tracking deadlines, and following up on commitments
- Coordinate internal and external meetings, including scheduling, communications, materials, video conferencing, and logistics
- Plan executive offsites, leadership offsites, and board meetings, including venues, travel, vendors, materials, and on-site logistics as applicable
- Set agendas for twice-weekly executive staff meetings, gather agenda items, distribute materials, take notes, document decisions, and follow up on action items
- Prepare and distribute agendas, presentations, and supporting documents
- Maintain organized, access-controlled meeting records and confidential board materials
- Partner with People, Finance, Legal, IT, and other teams to ensure meetings and events run smoothly
Requirements
What you’ll need- Proven experience supporting multiple senior executives; experience supporting a CEO or COO preferred
- Exceptional calendar management, organization, prioritization, and attention to detail
- Experience managing executive correspondence, business travel, and expense reporting
- Experience coordinating leadership meetings, offsites, and confidential executive or board materials
- Strong written and verbal communication skills, including clear meeting notes and action-item tracking
- Unquestionable integrity and judgment when handling sensitive business, financial, and personnel information
- Proficiency with Google Workspace, calendaring tools, video conferencing, and electronic signature platforms
- Ability to work independently in a remote environment, anticipate needs, adapt to changing priorities, and build effective relationships
- Availability to support Pacific Time working hours
- Commitment to the full six-month assignment
- Confidence, resourcefulness, warmth, independent judgment, and reliable follow-through
Benefits
Comp & perks- Hands-on training and a structured handoff from the current Executive Assistant
- Remote work arrangement
- Six-month temporary assignment
- Coverage during a planned parental leave
- Equal opportunity workplace
- Diverse and inclusive workplace commitment