Administrative Assistant – Biomedical Department

PCOM

. Provide direct administrative support to the department’s senior leaders .

Posted 9/15/2026full-timePhiladelphia • Pennsylvania • United StatesJuniorMid-Level💰 $18 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in data entry, scheduling, and event planning, while maintaining confidentiality and providing high-level customer service in a higher education environment.

Highest-signal resume keywords

Administrative Support ExperienceHigh Level Computer ProficiencyStrong Planning And Organizational SkillsCritical Thinking SkillsStrong Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryBudgetingReport CompilationMeeting SchedulingEvent Planning

Soft Skills

Customer ServiceCollaborationInterpersonal Communication

Tools & Technologies

Google WorkspaceMicrosoft 365SmartsheetVirtual Meeting Applications

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Higher EducationAdministrative ManagementProcess ImprovementConfidentiality

About the role

Key responsibilities & impact

Provide direct administrative support to the department’s senior leaders
Provide broad administrative support to team members in support of department operations
Support the Administrative Manager and Administrative Analyst, as well as all members of the Academic Leadership Team
Handle work responsibilities for both Moultrie and Philadelphia PCOM Campuses
Collect and compile information for strategic and academic planning, budgeting, and reporting
Enter student data, course details, and other information accurately and timely into databases and systems
Schedule and attend meetings; maintain confidentiality when handling sensitive matters
Create meeting agendas and minutes
Implement quality, service, and process improvement initiatives
Manage all facets of department event planning, as applicable
Perform other role-related duties as assigned or requested

Requirements

What you’ll need

Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting
High level of computer proficiency in word processing, Excel spreadsheets, presentations, email, and virtual meeting applications
Experience with Google Workspace or Microsoft 365 platforms preferred
Experience with Smartsheet preferred but not required
High level customer service
Strong planning and organizational skills
Critical thinking skills
Strong written, verbal, and interpersonal communication skills
Strong collaboration skills
High school diploma or GED required
Ability to sit for prolonged periods, up to eight hours per day
Ability to lift up to 25 lbs.
Ability to view computer screen for extended periods, up to eight hours per day
Manual dexterity and mobility to use personal computers and other office equipment

Benefits

Comp & perks

PCOM offers a total rewards package supporting employees' health, life, career, and retirement