Executive Assistant

Pear Tree.

. Provide comprehensive administrative support to executives, including calendar management, meeting coordination, appointment scheduling, and travel arrangements .

Posted 10/15/2026full-timeRemote • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project management capabilities, with proficiency in coordinating executive support, managing communications, and facilitating cross-departmental collaboration. Skilled in developing SOPs, reports, and utilizing productivity tools to enhance operational efficiency.

Highest-signal resume keywords

Project ManagementExecutive SupportMicrosoft Office ProficiencyStrong Communication SkillsProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationDocument ManagementTask TrackingSOP DevelopmentData AnalysisProject DocumentationWorkflow ManagementConfidential Information HandlingTime Management

Soft Skills

Attention to DetailProblem-SolvingInitiativeProfessionalismDiscretion

Tools & Technologies

AsanaTrelloMonday.comClickUpJiraGoogle WorkspaceMicrosoft OfficeDigital Workflow SystemsProductivity ToolsTask Automation

Certifications & Qualifications

Bachelor's Degree in Business AdministrationProject Management Certification

Industry Keywords

Administrative SupportBusiness OperationsCross-Functional ProjectsOperational ReportsStakeholder Coordination

About the role

Key responsibilities & impact

Provide comprehensive administrative support to executives, including calendar management, meeting coordination, appointment scheduling, and travel arrangements
Prepare agendas, meeting minutes, reports, presentations, and business documents
Manage executive emails, correspondence, and follow-ups
Organize digital files, records, and documentation
Monitor action items and follow up on decisions, commitments, and outstanding tasks
Handle confidential business information
Plan, organize, and monitor projects and deliverables
Maintain project timelines, task trackers, status reports, and documentation
Coordinate with internal departments, external partners, and stakeholders
Track milestones, identify delays or risks, and escalate issues
Facilitate project meetings and monitor assigned action items
Support new initiatives, process improvements, and strategic business projects
Coordinate daily business operations and organizational workflows
Develop and maintain SOPs, policies, and administrative processes
Monitor operational tasks, deadlines, and deliverables
Identify workflow inefficiencies and recommend productivity improvements
Coordinate resources, schedules, documentation, logistics, vendors, and procurement requests
Serve as a central coordination point among executives, employees, clients, vendors, and stakeholders
Facilitate cross-departmental communication and information sharing
Prepare leadership updates, summaries, administrative reports, project reports, and operational reports
Maintain dashboards, spreadsheets, and tracking systems
Support data gathering, analysis, and documentation for business planning and decision-making
Assist with productivity tools, project management systems, and business applications

Requirements

What you’ll need

Bachelor's degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience may also be considered
Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar role
Demonstrated experience supporting executives and coordinating projects or business operations
Strong organizational, planning, and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets, presentations, calendars, and document management
Familiarity with project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, Jira, or similar platforms
Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
Ability to work independently, anticipate needs, exercise sound judgment, and take initiative
High level of professionalism, discretion, and integrity when handling confidential information
Strong problem-solving skills and a proactive approach to identifying and resolving issues
Experience supporting senior executives, directors, or business owners
Experience coordinating cross-functional projects and monitoring project deliverables
Knowledge of business operations, workflow management, and process improvement
Experience creating SOPs, reports, dashboards, and project documentation
Familiarity with task automation, productivity tools, and digital workflow systems
Experience working with remote or distributed teams is an advantage

Benefits

Comp & perks

Competitive salary based on experience and skill set
100% remote role — work from home anywhere in the Philippines
Paid local holidays aligned with the UK business calendar
Opportunities for training and professional growth
Work directly with a supportive UK team — no agency middleman
Long-term engagement with a stable and growing business