Executive Assistant, Bookkeeper – Beverage

Pear Tree.

. Reconcile bank, Shopify and company card transactions in Xero daily, match customer receipts to invoices, and follow up missing receipts from card holders .

Posted 10/15/2026full-timeRemote • PhilippinesJuniorMid-Level💰 A$1,800 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Xero for financial reconciliation, including bank and supplier transactions, while providing comprehensive administrative support to leadership. Proficient in managing board documentation and maintaining compliance with Australian GST regulations.

Highest-signal resume keywords

Xero ExperienceAustralian GST CodingAccounts Payable Automation ToolsMicrosoft 365 ProficiencyBoard Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bank ReconciliationSupplier Invoice ProcessingTransaction CodingExpense Claim ReviewFinancial Record Management

Soft Skills

Discretion with Confidential InformationOrganizational SkillsCommunication Skills

Tools & Technologies

LightyearShopifyDocuSign

Industry Keywords

BASAccounts PayableExecutive SupportCompliance Management

About the role

Key responsibilities & impact

Reconcile bank, Shopify and company card transactions in Xero daily, match customer receipts to invoices, and follow up missing receipts from card holders
Review and correct coding of supplier invoices processed through Lightyear and maintain supplier coding defaults
Check invoice approvals and support the weekly supplier pay run, including verifying supplier bank details
Reconcile supplier statements against Xero and chase outstanding supplier invoices
Monitor accounts payable and supplier inboxes and respond to payment enquiries within 24 hours, escalating non-standard matters
Perform first-pass checks of staff expense claims against policy
Set up new suppliers and customers, including credit applications, onboarding forms, and ABN and bank detail verification
Review and recode transactions so revenue, costs, intercompany balances and balance sheet items are correctly classified
Check and correct GST coding, escalating queries for review
Provide general executive and administrative support to the leadership team
Compile monthly board packs, prepare agendas, minutes and action trackers, and maintain the board and shareholder document library
Prepare documents for e-signature using DocuSign and follow up signatures
Prepare meeting agendas and supporting materials
Format PowerPoint presentations to a professional standard
Maintain organised digital filing for financial and administrative records
Book travel and coordinate leadership diaries, including capturing itineraries and tax invoices in Xero
Maintain compliance, insurance and contracts registers and send renewal reminders
Provide ad hoc administrative and operational support

Requirements

What you’ll need

2 years experience as Executive Assistant with Bookkeeping experience
Hands-on Xero experience (essential)
Experience with Australian GST and BAS-related transaction coding
Experience with AP automation tools (Lightyear or similar) and Shopify reconciliations (highly desirable)
Bank and card reconciliations across multiple entities (desirable)
Experience supporting a board or company secretary: board packs, minutes, registers (desirable)
Demonstrated discretion with confidential board, shareholder and financial information
Willingness to use AI and automation tools to streamline repetitive tasks
Strong Microsoft 365 skills, particularly Excel, PowerPoint, Word and Outlook
Working hours aligned with Sydney business hours, Monday to Friday

Benefits

Comp & perks

Sydney business hours, Monday to Friday
Holidays: To follow