Executive Assistant – Engineering, Project Control, MYOB, Acumatica

Pear Tree.

. Create and maintain engineering-gate processes, protocols, checklists and checkpoints .

Posted 9/25/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱70,000 - ₱85,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and document control capabilities, with expertise in managing scopes, requirements, schedules, and Gantt charts. Proficient in consolidating information across various systems while maintaining attention to detail and effective communication.

Highest-signal resume keywords

Project CoordinationDocument ControlGantt Chart ManagementSystems EngineeringMYOB Acumatica Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementScope ManagementRequirements GatheringAction Register MaintenanceStatus Reporting

Soft Skills

Attention to DetailClear Written CommunicationSound JudgementResilienceAdaptability

Tools & Technologies

MYOB Acumatica

Industry Keywords

EngineeringManufacturingMining ServicesQuality SystemsFormal Project Management

About the role

Key responsibilities & impact

Create and maintain engineering-gate processes, protocols, checklists and checkpoints
Consolidate information from multiple platforms, software tools and file systems into structured project records
Develop project documentation, customer updates, internal reports, approval packs and sign-off records
Capture meeting decisions and actions, assign owners and deadlines, follow up, and escalate overdue or incomplete commitments
Coordinate Sales-to-Engineering handovers and communication among Sales, Engineering, Workshop and management
Support project management by confirming scope, gathering requirements, maintaining assumptions and decision records, tracking changes, monitoring progress and keeping Gantt charts current
Maintain a portfolio view of engineering work and produce workload and capacity reports
Provide flexible support across departments while protecting project controls and critical deadlines
Report closely to the Sales Manager and Engineering Manager
Request missing information, confirm owners and due dates, challenge process gaps, escalate overdue actions and hold gates when evidence or approval is incomplete

Requirements

What you’ll need

Exceptional attention to detail, strong document control habits and a systems-oriented way of thinking
Project coordination or project controls capability, including scopes, requirements, action registers, schedules, Gantt charts and status reporting
Clear written communication, sound judgement and the confidence to follow up across all levels of the business
Strong Systems Engineering and Project Management and the willingness and ability to learn and connect information across different business systems
Resilience, discretion and adaptability in a small-company environment where priorities move quickly and practical help is often required outside the core role
Experience in engineering, manufacturing, mining services, quality systems or formal project management highly regarded
Experience with MYOB Acumatica
Observes AU office hours

Benefits

Comp & perks

Observes AU national and state-specific holidays