Operations Coordinator, Executive Assistant, Social Media Manager

Pear Tree.

. Monitor and manage the business inbox, prioritising enquiries and following up outstanding requests .

Posted 10/23/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱700,000 - ₱840,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational coordination and administrative support capabilities, with proficiency in Tradify and Microsoft 365. Skilled in managing social media accounts and maintaining effective communication with stakeholders.

Highest-signal resume keywords

Operations CoordinationTradify ProficiencyMicrosoft 365 ExpertiseSocial Media ManagementOrganisational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Maintenance CoordinationProperty ManagementContent SchedulingVideo EditingDigital File OrganisationTask TrackingReport PreparationWorkflow ImprovementClient CommunicationAdministrative Support

Soft Skills

Attention To DetailAccountabilityProfessional CommunicationTime ManagementProblem Solving

Tools & Technologies

TradifyMicrosoft OutlookCanvaSocial Media PlatformsVideo Editing Tools

Industry Keywords

OperationsAdministrationExecutive AssistanceConstructionTrades

About the role

Key responsibilities & impact

Monitor and manage the business inbox, prioritising enquiries and following up outstanding requests
Create, update, and track maintenance jobs in Tradify
Maintain accurate property records, job details, tenant information, and supporting documentation
Coordinate tenant access, appointments, site visits, and maintenance schedules
Liaise with property managers, tenants, and approved subcontractors
Track job completion documents, photographs, reports, and outstanding administrative requirements
Prepare and distribute service reports using established templates
Escalate urgent matters and operational issues to the directors
Manage calendars, appointments, meetings, and reminders for company directors
Organise business documents, records, and digital files
Follow up outstanding action items and support daily operational priorities
Maintain task trackers and prepare daily operational summaries
Identify administrative bottlenecks and suggest workflow improvements
Handle incoming and outgoing business calls professionally
Respond to routine enquiries and maintenance requests
Provide authorised updates to clients and relevant stakeholders
Follow up outstanding quotations, approvals, and correspondence
Escalate sensitive, urgent, or commercial matters appropriately
Assist with Instagram, Facebook, and LinkedIn accounts
Adapt and refine supplied content, photographs, and marketing materials
Create branded graphics and edit short-form videos
Write captions, schedule posts, and maintain a consistent brand presence
Monitor comments, messages, and incoming social media enquiries
Coordinate lead follow-ups and prepare social media performance reports
Research trends and opportunities to improve online engagement

Requirements

What you’ll need

Proven experience in operations coordination, administration, executive assistance, or a similar support role
Hands-on experience with Tradify is strongly preferred
Experience with maintenance coordination, property management, trades, construction, or a related industry is an advantage
Strong proficiency in Microsoft Outlook and Microsoft 365
Experience supporting business owners or company directors
Excellent written and spoken English, with confidence communicating professionally with Australian stakeholders
Strong organisational skills and ability to manage multiple priorities independently
Experience managing business social media accounts, including content scheduling and engagement
Proficiency in Canva and video-editing tools
High attention to detail, accountability, and consistent follow-through
Ability to work full-time during Australian business hours
Reliable internet connection and suitable home-office environment
Own computer and necessary work equipment suitable for a full-time remote role

Benefits

Comp & perks

Remote work from home
Full-time employment
Monday to Friday, 9:00 AM – 5:00 PM Australian business hours
Direct collaboration with company directors
Varied role combining business operations, executive support, and digital marketing
Opportunity to contribute to a growing business and develop long-term professional relationships