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Part-Time Bookkeeper, Recruitment Administrator – AU Experience Preferred
Pear Tree.. Record and maintain accurate financial transactions .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in bookkeeping and accounts administration, with a strong focus on invoicing, accounts payable and receivable, and reconciliations. Proficient in managing financial records and supporting recruitment processes while maintaining confidentiality and attention to detail.
Highest-signal resume keywords
Bookkeeping ExperienceAccounting Software ProficiencySpreadsheet SkillsAttention To DetailRecruitment Administration Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BookkeepingAccounts PayableAccounts ReceivableInvoicingReconciliationsPayroll AdministrationData EntryFinancial ReportingDocument ManagementTask Management
Soft Skills
OrganizationTime ManagementDiscretionCommunicationProblem Solving
Tools & Technologies
XeroMYOBQuickBooksMicrosoft ExcelGoogle SheetsMicrosoft 365Google WorkspaceApplicant Tracking SystemsRecruitment CRMsOnline File Storage
Industry Keywords
Financial TransactionsRecruitmentStaffing BusinessAustralian DocumentationCandidate Management
About the role
Key responsibilities & impact- Record and maintain accurate financial transactions
- Prepare and issue invoices and receipts using approved information
- Track accounts payable and accounts receivable
- Monitor outstanding invoices and follow up payments as directed
- Organize and code expense receipts and supporting documents
- Assist with bank and credit card reconciliations
- Maintain clear digital records for transactions and financial documents
- Prepare routine bookkeeping summaries and reports for management
- Identify missing, inconsistent or unusual information and raise it for review
- Assist with payroll and timesheet administration as required
- Maintain accurate candidate, client and placement records
- Update recruitment trackers, spreadsheets or applicant management systems
- Assist with formatting candidate profiles, CVs and other recruitment documents
- Coordinate interview schedules and send approved confirmations or reminders
- Follow up on outstanding candidate or client information
- Assist with preparing approved placement and onboarding documents
- Keep recruitment files organized and handle personal information confidentially
- Manage electronic files and keep documents organized
- Assist with data entry, spreadsheet updates and routine correspondence
- Maintain task lists and follow up outstanding administrative actions
- Provide general administrative support to the team as required
- Suggest practical improvements to bookkeeping and administration processes
- Prepare and maintain records, flag discrepancies and submit information for management approval
Requirements
What you’ll need- Previous experience in bookkeeping, accounts administration or a similar role
- Practical understanding of invoicing, accounts payable and receivable, and reconciliations
- Experience with accounting software such as Xero, MYOB or QuickBooks
- Strong spreadsheet and data-entry skills
- High attention to detail and numerical accuracy
- Good written and spoken English
- Strong organization and time-management skills
- Ability to manage recurring tasks and meet deadlines
- Discretion when handling financial, client and candidate information
- Reliable internet connection and a suitable remote-work environment
- Experience supporting a recruitment, employment or staffing business (highly desirable)
- Familiarity with applicant tracking systems, recruitment CRMs or candidate databases (highly desirable)
- Experience assisting with payroll, timesheets or placement administration (highly desirable)
- Experience working with Australian businesses and documentation (highly desirable)
- Proficiency with Microsoft Excel or Google Sheets
- Familiarity with Microsoft 365 or Google Workspace
- Familiarity with online file storage and document-management tools
Benefits
Comp & perks- Remote work arrangement
- Part-time schedule of 20 hours per week
- Holidays: TBA