Recruitment Administrator

Pear Tree.

. Build, update, and maintain complex multi-site shift rosters and master schedules aligned with client demand forecasts .

Posted 10/27/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱30,000 - ₱35,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex shift rosters and master schedules while ensuring compliance with AU Fair Work standards and labor-hire regulations. Proficient in utilizing advanced Microsoft Excel functions and workforce management platforms to maintain accurate operational records and respond effectively to scheduling emergencies.

Highest-signal resume keywords

Microsoft Excel ProficiencyWorkforce Management PlatformsLabor-Hire ComplianceHigh-Volume Recruitment ExperienceCross-Cultural Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Shift Roster ManagementMaster Schedule CoordinationData ValidationPivot ReportingDocumentation VerificationScheduling Crisis ManagementOperational Record MaintenanceClient CommunicationRecruitment Database PlatformsAttention to Detail

Soft Skills

Emotional IntelligenceProactive MindsetSelf-DisciplineAccountabilityCalm Under Pressure

Tools & Technologies

Automated Rostering ToolsApplicant Tracking SystemsMicrosoft OfficeExcel WorkbooksTracking Systems

Industry Keywords

Labor-Hire AgencyHigh-Volume RecruitmentBlue-Collar AccountsAviation Labor-HireLogistics Labor-HireRetail Labor-HireHospitality Labor-HireAU Fair Work StandardsEnterprise Award InterpretationsMandatory Labor-Hire Compliance

About the role

Key responsibilities & impact

Build, update, and maintain complex multi-site shift rosters and master schedules aligned with client demand forecasts
Respond to shift cancellations, unexpected absences, and urgent replenishment requests by mobilizing backfills
Communicate by phone and email with client hiring contacts, site managers, and a culturally diverse frontline workforce
Coordinate full-cycle documentation for placements, verifying right-to-work status, industry licenses, medical clearances, and mandatory site inductions
Maintain structured tracking systems, roster databases, and master Excel workbooks with accurate personnel and operational records
Remain accessible during designated operational windows to troubleshoot scheduling emergencies, client escalations, and schedule adjustments
Report to recruitment delivery leadership and support AU/NZ client accounts

Requirements

What you’ll need

Prior administrative, coordination, or operational experience within a labor-hire agency, high-volume recruitment firm, or dynamic workforce solutions environment
Intermediate to advanced proficiency in Microsoft Office, particularly MS Excel (lookups, formulas, data validation, pivot reporting) and recruitment/scheduling database platforms
Exceptional verbal and written English communication skills
Proven track record of managing competing priorities, high inbound call volumes, and real-time scheduling crises
Willingness to work rotational shifts aligned with AU operating hours and public holidays, including standby availability for urgent coverage needs
Dependable, distraction-free home office setup with high-speed, stable internet and backup power solutions
Direct experience handling blue-collar, aviation, logistics, retail, or hospitality labor-hire accounts across Australia and New Zealand (preferred)
Familiarity with AU Fair Work standards, enterprise award interpretations, and mandatory labor-hire compliance workflows (preferred)
Hands-on experience with modern workforce management platforms, automated rostering tools, or specialized agency applicant tracking systems (ATS) (preferred)
Calm, proactive mindset under pressure
Rigorous attention to detail
Self-discipline and accountability in an independent remote contractor structure
Strong cross-cultural emotional intelligence

Benefits

Comp & perks

Full-Time Remote working arrangement
Rotational AU working hours and holidays
Independent contractor structure
Backup power solutions suitable for independent contractor engagements