Senior Executive Assistant – AI & Business Operations

Pear Tree.

. Take complete ownership of executive inboxes, reviewing, prioritizing, and actioning emails .

Posted 10/16/2026full-timeRemote • PhilippinesSenior💰 ₱50,000 - ₱65,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced organizational and communication skills essential for managing executive inboxes, calendars, and travel logistics while leveraging AI tools for efficiency. Proven ability to maintain confidentiality and discretion in a fast-paced, client-focused environment.

Highest-signal resume keywords

Executive Support ExperienceAI Tools ProficiencyCalendar ManagementClient Relationship ManagementEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Email ManagementTravel LogisticsCRM SoftwareProject ManagementAI Automation ToolsContent CreationData OrganizationCommunication TrackingSchedulingResearch

Soft Skills

Attention to DetailSelf-DirectionOutgoing PersonalityProactive MindsetPositive Energy

Tools & Technologies

Claude AIChatGPTMonday.comCanvaPresentation Software

Industry Keywords

Creative AgencyFilm ProductionAdvertisingMediaMarketing

About the role

Key responsibilities & impact

Take complete ownership of executive inboxes, reviewing, prioritizing, and actioning emails
Draft professional responses using the company’s tone of voice, independently or with Claude AI
Identify urgent matters, escalate critical communications, and follow up on outstanding items
Manage executive calendars, schedule meetings, coordinate appointments, and prepare leadership for commitments
Serve as a point of contact when executives are travelling, on set, or unavailable
Use Claude and the company’s AI-powered operating systems to support daily operations
Leverage the AI knowledge base to prepare communications, retrieve information, and automate repetitive tasks
Stay informed about emerging AI tools and propose workflow improvements
Maintain accuracy, confidentiality, and sound judgment with AI-generated outputs
Research, coordinate, and book domestic and international travel, including flights, accommodation, and itineraries
Organize crew outings, team events, client lunches, agency meetings, and relationship-building functions
Liaise with venues, suppliers, and service providers while managing changing schedules
Maintain communication and conduct outreach check-ins with clients, advertising agencies, and key business contacts
Support business development through follow-ups, introductions, and relationship nurturing
Track conversations, opportunities, and follow-up actions in monday.com
Maintain accurate contact records, communication logs, and activity tracking in monday.com
Organize administrative information, documents, and records
Provide meeting preparation, research, and general business coordination
Link leadership with internal teams, production, creative, and operational staff
Ensure important messages reach stakeholders promptly when leadership is on location or travelling
Identify and resolve scheduling or communication bottlenecks

Requirements

What you’ll need

Proven background as an Executive Assistant, Senior Virtual Assistant, Personal Assistant, or similar business support role
Advanced experience managing high-volume executive inboxes, calendars, complex travel logistics, and client communications
Strong familiarity with AI tools, specifically Claude, ChatGPT, or comparable platforms
Comfort operating within an established AI-driven environment
Hands-on experience using CRM or project management platforms, ideally monday.com
Exceptional written and spoken English
Ability to communicate naturally and professionally with New Zealand clients and stakeholders
Full availability to work full-time during New Zealand business hours and holidays
High level of discretion
Strong organizational skills, self-direction, and acute attention to detail
Previous experience directly supporting founders, directors, or senior executives preferred
Prior experience working with New Zealand or Australian businesses preferred
Background within a creative agency, film production, advertising, media, or marketing environment preferred
Familiarity with client relationship management, business development support, or outbound outreach preferred
Exposure to AI automation tools, workflow design, or productivity software preferred
Design or content skills using tools such as Canva or presentation software preferred
Experience organizing corporate events, client functions, or team activities preferred
Fun, vibrant, and engaging presence with positive energy
Outgoing personality comfortable speaking up, asking questions, following up with stakeholders, and bringing fresh ideas
Forward-thinking, resourceful, and proactive mindset
Genuine interest in AI, automation, and modern technologies
Absolute reliability, adaptability, and ability to navigate unpredictable schedules
Strong understanding of the business impact of relationship management, timely follow-ups, and brand representation

Benefits

Comp & perks

Full-time independent contractor arrangement
Remote work
New Zealand business hours and holidays (9am to 5pm)