Assistant Development Officer

Penn Information Systems & Computing

. Produce and coordinate donor stewardship reports and activities, including annual reports, thank-you and outreach letters, e-communications, plaques, and donor listings .

Posted 11/10/2026full-timePhiladelphia • Pennsylvania • United StatesJunior💰 $55,962 - $66,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management and report writing skills, with proficiency in Microsoft Office Suite and familiarity with prospect management databases. Capable of coordinating donor stewardship activities and managing volunteer councils while maintaining superior attention to detail and organizational skills.

Highest-signal resume keywords

Project ManagementReport WritingMicrosoft Office SuiteProspect Management DatabasesVolunteer Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Report WritingProject ManagementData AnalysisStewardship Materials DesignGrant Application DraftingEvent CoordinationCollaborationProspect ManagementCommunicationOrganizational Skills

Soft Skills

Excellent Oral CommunicationExcellent Written CommunicationInterpersonal SkillsAttention to DetailAbility to Work Independently

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointInDesignPhotoshopAdobe Creative SuiteVirtual Meeting Platforms

Certifications & Qualifications

Bachelor of ScienceValid Driver’s License

Industry Keywords

Donor StewardshipInstitutional DevelopmentAnnual GivingMajor GiftsVolunteer Management

About the role

Key responsibilities & impact

Produce and coordinate donor stewardship reports and activities, including annual reports, thank-you and outreach letters, e-communications, plaques, and donor listings
Write and support the design and formatting of stewardship materials
Project-manage larger stewardship reports and ensure deadlines are met
Draft select gift proposals for individuals
Assist with planning and drafting corporation and foundation grant applications
Plan, execute, and report on annual appeals and mailings
Create first drafts of information pieces, one-pagers, slide decks, and other collateral materials
Attend faculty meetings, take notes, and draft materials for lay audiences
Manage volunteer Leadership Councils and External Advisory Boards
Produce materials, prepare faculty speakers, and coordinate logistics for volunteer councils
Record notes and action items from faculty meetings and coordinate meetings with faculty administrative and support staff
Draft briefing materials for faculty and institutional leadership
Coordinate donor acknowledgments and ensure accurate recording of gifts and donor communications
Serve as a contact for gift processing and donor requests when needed
Support identification, cultivation, and management of prospects and donors
Maintain prospect records and produce and analyze reports
Help plan, staff, and coordinate prospect- and donor-related meetings and special events
Work in partnership with three Major Gift Officers and report to the Director of Development, UPHS Life Cycle

Requirements

What you’ll need

Bachelor of Science and 1 to 2 years of relevant experience in a fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship, or equivalent combination of education and experience is required
Strong administrative experience and ability to establish objectives and organize an approach to achieving program goals
Familiarity with prospect management databases and virtual meeting platforms
Report writing aptitude
Familiarity with websites, internet, and word processing
Proficiency in numeric- and text-laden spreadsheets and Microsoft Office Suite, including PowerPoint and Excel
Familiarity with InDesign, Photoshop, or Adobe Creative Suite strongly encouraged
Ability to work independently and collaboratively as part of a goal-oriented team
Excellent oral and written communication and interpersonal skills
Superior attention to detail and organizational skills
Capability to handle complex and highly confidential information
Ability to travel locally and nationally
Willingness to work evenings and weekends for special events and meetings
Valid driver’s license required
Ability to lift 25 lbs. or less
Resume and cover letter required
Background checks may be required after a conditional job offer

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth retirement savings options
Investment options through TIAA and Vanguard
Substantial time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, cultural and recreational activities
Discounts and special services on arts, entertainment, transportation, mortgages, vehicles, cellular phone plans, movie tickets, and theme parks
Flexible work options and flexible work hours
Forgivable home-ownership loan for eligible employees in West Philadelphia
Adoption assistance for qualified expenses, for up to two adoptions in the household