Grants Manager

Penn Information Systems & Computing

. Support research activities of assigned Principal Investigators .

Posted 10/23/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $65,628 - $85,284 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing sponsored program funds throughout the award lifecycle, including budget reconciliation, compliance with NIH grants, and maintaining audit-ready documentation. Proficient in financial reporting and supporting effort reporting for Principal Investigators.

Highest-signal resume keywords

Budget ReconciliationNIH Grants ManagementFinancial ReportingRegulatory ComplianceAudit-Ready Documentation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget PreparationProposal DevelopmentFinancial ManagementExpenditure MonitoringSalary Grid MaintenanceEffort ReportingConflict of Interest DocumentationSponsored Project CompliancePost-Award AdministrationDocumentation Review

Soft Skills

CommunicationCollaborationProblem-SolvingAttention to DetailOrganizational Skills

Industry Keywords

Sponsored ProgramsUniversity PoliciesFoundation AwardsAudit ReadinessFinancial Compliance

About the role

Key responsibilities & impact

Support research activities of assigned Principal Investigators
Manage sponsored program funds from pre-award proposal development through post-award administration and closeout
Oversee proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities
Set up awards and provide ongoing financial management
Monitor and review expenditures, commitments, salary allocations, and effort
Reconcile sponsored project accounts
Prepare and review monthly financial reports
Meet regularly with Principal Investigators to review project finances, balances, and funding status
Review proposals and sponsored-project activity for compliance with sponsor and University policies
Ensure regulatory requirements are addressed and required disclosures and documentation are submitted
Create and maintain salary grids
Support effort reporting and other required sponsor reports
Assist departmental leadership with the annual budget process
Maintain documentation supporting audit readiness
Manage post-award administration for assigned Principal Investigators
Serve as a resource to grants management staff by interpreting and applying policies and procedures
Perform other duties as assigned
Report to the Director of Finance and Operations, with a dotted reporting line to the PSOM Office of Research Support Services

Requirements

What you’ll need

Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required
Background checks may be required after a conditional job offer
Ability to manage sponsored program funds throughout the full award lifecycle
Knowledge of NIH grants, foundation awards, and other sponsored projects
Knowledge of sponsor and University policies and procedures
Ability to address regulatory requirements and complete Conflict of Interest disclosures and other required documentation
Experience with budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting
Ability to monitor expenditures for allowability, allocability, and compliance
Ability to support effort reporting and sponsor reports
Ability to maintain audit-ready documentation

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Basic, Matching, and Supplemental retirement plans
Pre-tax or Roth retirement savings options
Investment options through TIAA and Vanguard
Substantial time away from work, including vacation, personal, family, and illness-related time
Long-term care insurance for faculty, staff, and eligible family members
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, cultural and recreational activities
Discounts and special services for arts, entertainment, transportation, mortgages, cars, cellular phone plans, movie tickets, and theme parks
Flexible work options, including non-traditional work hours, locations, and/or job structures
Forgivable loan through Penn Home Ownership Services for eligible employees buying a home or residing in West Philadelphia
Adoption assistance for qualified expenses, up to two adoptions in the household