Library Assistant, Chemistry and Dental Libraries

Penn Information Systems & Computing

. Staff the Chemistry and Dental Libraries and coordinate coverage to ensure uninterrupted daily services .

Posted 11/4/2026full-timePhiladelphia • Pennsylvania • United StatesJunior💰 $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational capabilities in library services, including circulation management, resource-sharing processes, and public service delivery. Proficient in utilizing Microsoft Office applications and familiar with library management systems to enhance user experience and maintain library collections.

Highest-signal resume keywords

Library ManagementPublic Service ExperienceMicrosoft Office ProficiencyResource SharingCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Circulation ManagementResource SharingLibrary CatalogsCourse Reserves ManagementData Compilation and Reporting

Soft Skills

Attention to DetailInterpersonal SkillsFlexibilityIndependenceCollaboration

Tools & Technologies

Microsoft WordMicrosoft ExcelAdobe AcrobatPhotoshopLibrary Management Systems

Industry Keywords

Library ServicesPatron AssistanceBibliographic RecordsLibrary CollectionsOperational Duties

About the role

Key responsibilities & impact

Staff the Chemistry and Dental Libraries and coordinate coverage to ensure uninterrupted daily services
Move between library locations on short notice
Temporarily assist with Library Specialist responsibilities, including supervising student assistants
Manage access services and service points
Perform circulation tasks including troubleshooting, renewals, recalls, and patron requests
Monitor email accounts, library system queues, and communication platforms
Process resource-sharing requests by retrieving, scanning, and uploading materials
Respond to patron questions by phone, in person, and email
Perform ready-reference, locate materials, provide access to online resources, and assist with library equipment
Manage course reserves
Maintain library material orders, inventories, displays, and periodicals
Prepare periodicals for binding and process damaged materials for preservation
Track materials that are on order, in process, in transit, or missing
Identify, troubleshoot, and report bibliographic record issues
Open and close the library and communicate and enforce facility policies
Resolve or report technology and facilities issues and follow up until resolved
Compile and analyze library data and produce reports
Create library signage
Assist with special events and facilities projects
Order and maintain office supplies and check mailrooms
Attend relevant meetings and perform other assigned duties

Requirements

What you’ll need

High school diploma or GED and 1-2 years of experience, or equivalent combination of education and experience
Flexibility to switch tasks and locations on very short notice
Ability to work independently and prioritize project work and ongoing duties
Ability to work collegially and collaboratively with staff within and outside the immediate units
Demonstrated experience providing public services to varied user communities
Strong verbal and written communication skills, excellent interpersonal skills, attention to detail, and dependability
Ability to perform operational duties for a physical library location
Intermediate experience with Microsoft Office applications, particularly Word and Excel
Willingness to learn new technologies and skills independently
Background checks may be required after a conditional job offer
Cover Letter and Resume/CV are required
Preferred: experience with online library catalogs, interlibrary loan systems, and back-end library management systems
Preferred: experience maintaining and shifting library collections
Preferred: experience managing course reserves
Preferred: familiarity with Adobe Acrobat, Photoshop, or other desktop publishing applications

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Generous Basic, Matching, and Supplemental retirement plans
Substantial time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University resources, cultural and recreational activities
Discounts and special services
Flexible work options
Forgivable homeownership loan for eligible employees
Adoption assistance for qualified expenses