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Program Coordinator – Medical Education Office
Penn Information Systems & Computing. Provide administrative support to the Medical Education Office of the Department of Medicine .
Posted 10/28/2026full-timePhiladelphia • Pennsylvania • United StatesJuniorMid-Level💰 $24 - $36 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative management capabilities, particularly in coordinating educational programs and events within a medical education context. Proficient in managing mentoring programs and supporting faculty engagement while ensuring effective communication and organization.
Highest-signal resume keywords
Administrative SupportProgram ManagementEvent CoordinationExpense ReportingBachelor's Degree
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative ManagementExpense ReportingEvent CoordinationMentoring Program ManagementData Assessment
Soft Skills
CommunicationOrganizational SkillsInterpersonal Skills
Tools & Technologies
Vendor LiaisonCatering CoordinationInvoice Submission
Industry Keywords
Medical EducationResidency ProgramFellowship CoordinationGlobal HealthUrban Health Equity
About the role
Key responsibilities & impact- Provide administrative support to the Medical Education Office of the Department of Medicine
- Manage the residency mentoring program for 200 residents and associated faculty mentors
- Assess the mentoring program and support faculty mentors with expense reporting
- Provide administrative management for four residency career-specific tracks: Global Health, Medical Education Leadership Track, Quality, Safety, and Value, and Urban Health Equity
- Manage elective track blocks, room reservations, outside training-site liaison activities, and track expense reports
- Coordinate UME, fellowship, and Department of Medicine-wide medical education events
- Reserve event and meeting space, arrange catering, liaise with vendors, and submit invoices and purchase orders
- Perform general administrative duties including special ordering, resident-area maintenance, catering delivery, exam proctoring, and office cross-coverage
- Coordinate the annual fellowship process, including mock interviews and fellowship letters for over 40 trainees
- Coordinate faculty engagement in daily educational conferences with five Chief Medical Residents
- Coordinate the Edward S. Cooper Visiting Clerkship program, including application collation and guest-travel reimbursements
- Perform additional duties as assigned
Requirements
What you’ll need- Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required
- Background checks may be required after a conditional job offer
Benefits
Comp & perks- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for eligible health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children
- Generous basic, matching, and supplemental retirement plans
- Substantial paid time away from work
- Long-term care insurance
- Wellness and work-life programs and resources
- Professional and personal development resources
- Access to University cultural, recreational, library, and athletic resources
- Discounts and special services for arts, entertainment, transportation, mortgages, cars, cellular plans, movie tickets, and theme parks
- Flexible work options and hours
- Forgivable home ownership loan for eligible employees
- Adoption assistance for qualified expenses